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About the Role

Under minimal direction, this role manages buying, contracting, and grant activities within a department. It involves developing, implementing, and monitoring operational processes, evaluating business process effectiveness, and designing contract management strategies. The position also involves negotiating grants and contracts, reviewing and re-negotiating existing contracts, monitoring expenditures, managing contract implementation, and ensuring compliance with all applicable requirements.

Responsibilities

Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities.
Evaluates business process effectiveness and efficiency and makes recommendations for improvement.
Researches and designs contract management strategies that meet business needs.
Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings.
Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management.
Monitors and audits contract expenditures and/or infrastructure usage activities.
Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes.
Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers.
Oversees the development of management and productivity reports, studies and analyses.
Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements.
Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders.
Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
Supervising Department Purchasing & Contracting Program staff.
Overseeing day-to-day departmental purchasing and contracting for general services and commodities.
Coordinating with program and department staff to develop and review solicitations for Aviation contracts.
Working with program staff and department stakeholders to ensure contract compliance with contractual terms and conditions.
Individually managing the development, procurement and negotiation of complex/high dollar Aviation procurement projects.
Partnering with City corporate purchasing in the development and procurement of Aviation contracts and the formal solicitation of one-time purchases.
Ensuring goods and services are procured, received, and distributed per prescribed policy, procedures and guidelines.

Requirements

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity.
A Master’s Degree may substitute for required experience up to two (2) years.
Employees, in good standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview.
Department/division employees must remain in good standing through the top candidate selection phase at which time the good standing status will be re-verified.
A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position.
Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application.
The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”).
Resumes will not be used to qualify for the position and will not be used to recommend salary.
Supplemental information or changes to your application will not be accepted after the job posting closes.
The responses to the supplemental questions inquiring about experience should be reflected on your application.
Applicants/Candidates must personally respond to all application questions, interview questions, technical questions, assessments, and other job-related evaluation activities.
The use of artificial intelligence or other tools to generate, augment, or provide responses during the evaluation process is prohibited.
If you are selected as the top candidate for a position, we will be contacting your current and former employers, as well as the references listed in your application.
Please do your best to ensure that the contact information on the application is accurate.
Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the minimum or preferred qualifications and a copy of your DD-214 if claiming veteran’s preference.
Veteran candidates will be required to provide a copy of their DD214 at the time of interview.
The top candidate will be subject to a minimum 10-year criminal background check and security threat assessment.
Must have the ability to read, write, and fluently speak in English.

Skills

General business and management processes
Contracts and contract terms
Cost/benefit analysis
Project management
Federal, State and Local laws
City practice, policy and procedures
Supervisory and managerial techniques and principles
Oral and written communication
Handling multiple tasks and prioritization
Using computers and related software applications
Data analysis and problem solving
Planning and organizing
Work independently
Understand, interpret and apply detailed and complex information
Lead and manage a multi-discipline work force
Write reports
Evaluate contract agreements
Provide internal consulting services
Negotiate
Work with frequent interruptions and changes in priorities
Establish and maintain good working relationships with other city employees and the public
Developing, establishing, and managing core programs, systems, projects, and activities specific to Public Procurement in a professional governmental and/or municipal environment.
Performing and supervising the writing scopes of work/specifications, issuing solicitations, negotiating contracts, and managing procurement projects that range in complexity, risk and dollar value.
Contract monitoring, administration, compliance and coordination in a professional governmental and/or municipal environment.
Supervising the daily operations for a staff of professional-level employees.
Developing, implementing, and monitoring operational processes, procedures and related systems in support of departmental buying, and contracting activities
Strong analytical, problem-solving and organizational skills
High degree of public procurement proficiency, knowledge and oversight

Location

Austin-Bergstrom International Airport
On-Site

Work Type

On-Site
Full-time

Experience Level

Supervisory or Managerial Capacity
Professional governmental and/or municipal environment
Public Procurement

Education Level

Bachelor’s degree from an accredited college or university with major coursework in a related field
Master’s Degree

Salary/Compensations

$84,670 – $107,500 annually

Benefits

Health and welfare benefits
Generous leave
Work-life balance programs
Extensive benefits
City of Austin Employees' Retirement System
Public transit access
Bike-friendly infrastructure
Wellness programs
On-site fitness centers
Mental health support
Professional development opportunities
Leadership opportunities

About the Company

Owned by the City of Austin and operated by the Department of Aviation, Austin-Bergstrom International Airport is an economic engine, supplying over 74,000 direct and indirect jobs in the Central Texas region.
Now, as we build the airport’s largest improvement program in its history, we are redefining the travel experience in one of the fastest-growing cities in the United States.
This is an exciting opportunity to join the team behind Journey With AUS, the airport’s expansion and development program, where bold ideas, cutting-edge infrastructure, and a shared commitment to excellence are taking flight.
At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities.
As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites.
Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.
Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
Value and Innovation: Work in an environment where employees are valued, and innovation thrives.
Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.
By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Equal Opportunity

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation.
In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
City of Austin is committed to compliance with the Americans with Disabilities Act.
If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.