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About the Role
We are seeking a Facilities Administrator for our Office Services team. This role provides essential support to CAAT's core business operations, ensuring a safe, comfortable, and welcoming work environment through catering support, hospitality, office upkeep, and backup for reception and mail services.
Responsibilities
- Provide a full range of facilities maintenance support services for office premises & Plan staff which includes maintaining a safe, functional, and clean office environment.
- Coordinate and oversee regular maintenance activities with external contractors including landlord for repairs and maintenance.
- Keep all areas of the office including all meeting rooms, kitchen areas and workspaces tidy and clean throughout the day.
- Monitor inventory, organizing stock, and order all stationery and kitchen supplies.
- Assist with keeping track and processing facilities-related invoices.
- Perform office/desk moves, including clearing out vacated workstations.
- Assist with managing the service ticketing system.
- Oversee meeting room and catering set-up and clean-up, including arranging furniture for all internal and external meetings and events.
- Serve as primary back-up for reception, including covering all breaks, lunches, and absences, and performing all related duties such as sorting and date-stamping incoming mail and sending out local and national courier packages.
- Be an active member and ensure compliance with the Plan’s Joint Health & Safety committee & Life Safety team.
Requirements
- College diploma in office administration or facilities management.
- A minimum of 3 (three) years’ experience of progressive office facilities support
- Self-motivated, well-organized approach, attention to detail, the ability to manage priorities effectively.
- Strong problem-solving skills and the ability to independently with limited supervision
- Experience with Microsoft Office programs including Word, Excel, Outlook and SharePoint.
- Excellent oral and written skills with the natural ability to build instant connections with internal & external stakeholders.
Skills
- Microsoft Office programs including Word, Excel, Outlook and SharePoint
- Oral and written communication
- Problem-solving
- Organization
- Attention to detail
- Priority management
Location
- Onsite
Work Type
- Full-time
Experience Level
- 3+ years of progressive office facilities support
Education Level
- College diploma in office administration or facilities management
Salary/Compensations
- $52,600 – $61,800
Benefits
- Opportunities to learn and master skills
- Total Rewards program
- Flexible work arrangements
- Comprehensive benefits
- Wellness incentives
- Defined benefit pension plan
About the Company
- CAAT is one of the fastest-growing pensions in the country, challenging the status quo and making a real impact on hundreds of employers.
- Driven by core values and a shared purpose, CAAT is committed to better retirement security with a can-do culture.
- CAAT believes innovation, passion, and purpose are ingredients for a great work environment.
- CAAT is committed to attracting and keeping great talent.
- CAAT is consistently recognized as one of ‘Canada’s Most Admired Corporate Cultures’, one of ‘Greater Toronto’s Top Employers’, and one of the ‘Best Places to Work’.
Equal Opportunity
- CAAT Pension Plan is an equal opportunity employer, and we will accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code.
- Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested.
- Should any applicant require accommodation through the application processes, please contact us at hr@caatpension.ca or call Human Resources at 416-673-9000 for assistance.