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About the Role

The Accounts Payable Specialist supports the Bank’s financial operations by accurately and timely processing accounts payable transactions. This role maintains vendor records, processes invoices and payments, performs reconciliations, and assists with reporting, all while adhering to Bank policies and regulatory requirements.

Responsibilities

Process, review, and verify invoices, expense reimbursements, and other payment requests for accuracy, documentation, and approvals.
Enter accounts payable transactions into the Bank’s accounting system, ensuring accurate coding to general ledger accounts and cost centers.
Prepare and process vendor payments via check, ACH, or other approved methods.
Maintain accurate vendor records, including payment information, tax documentation, and supporting documents.
Review vendor statements and resolve invoice, payment, and account discrepancies.
Perform accounts payable and related general ledger reconciliations, researching and resolving outstanding items.
Assist with employee expense reports, corporate credit card activity, and related documentation and reconciliation.
Maintain organized and complete accounts payable records according to Bank retention requirements.
Assist with annual Form 1099 preparation, reporting, and vendor tax information.
Respond to vendor and internal inquiries regarding accounts payable matters.
Support month-end and year-end accounting processes for accounts payable and accrued expenses.
Assist with audits and examinations by providing requested accounts payable records and documentation.
Follow established internal controls and procedures to safeguard Bank assets and prevent unauthorized or duplicate payments.
Identify and escalate discrepancies, unusual transactions, or potential control concerns to management.
Maintain current knowledge of Bank policies, procedures, accounting practices, and applicable regulations.
Cross-train and provide backup support for other Finance Department functions.
Maintain the confidentiality and security of Bank, employee, customer, and vendor financial information.
Actively participate in customer, community, and public relations activities.
Perform additional duties as assigned.

Requirements

Knowledge of accounts payable practices, basic accounting principles, and general ledger processes.
Strong attention to detail and commitment to accuracy.
Ability to review financial information, identify discrepancies, and research/resolve issues.
Strong organizational and time-management skills with the ability to manage multiple deadlines and priorities.
Ability to follow established internal controls, policies, procedures, and approval requirements.
Strong mathematical and analytical skills.
Effective written and verbal communication skills.
Strong customer service skills when working with employees, vendors, and business partners.
Ability to exercise sound judgment and recognize transactions or issues requiring escalation.
Ability to maintain confidentiality and appropriately handle sensitive financial information.
Proficiency with Microsoft Office applications.
Ability to learn accounting, accounts payable, and Bank systems.
Ability to work independently while collaborating effectively with Finance and other departments.
Dependable, adaptable, and willing to cross-train and learn additional responsibilities.
Demonstrates professionalism, integrity, accountability, and attention to internal controls.
Consistently demonstrates and promotes the Bank's Core Values: Exceptional Customer Service, Family Driven, Community Focused, Communication, and Teamwork.
Regularly required to stand, walk, use hands to type, carry, handle, and feel objects, reach with hands and arms, and talk or hear.
Must occasionally lift and/or move up to 25 pounds or more with assistance.
Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Ability to multitask in an open office environment with potential noise and distractions.
Ability to keep track of assigned tasks.
Occasionally may be exposed to upset customers or work under stress caused by anxious or impatient customers.

Skills

Accounts payable
Accounting principles
General ledger processes
Invoice processing
Account reconciliations
Financial recordkeeping
Microsoft Office applications
Customer service
Communication skills
Organizational skills
Time-management skills
Analytical skills
Problem-solving

Location

Buffalo
Gillette
Sheridan
Douglas
Newcastle

Work Type

Full-time
Onsite

Experience Level

Minimum of one (1) year of experience in accounts payable, accounting, bookkeeping, or a related financial position required.

Education Level

High school diploma or equivalent required.
Associate’s degree in accounting, finance, business administration, or a related field preferred.

About the Company

First Northern Bank is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristics.
First Northern Bank will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.
If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 307-684-2211.

Equal Opportunity

First Northern Bank is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristics.
First Northern Bank will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.
If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 307-684-2211.