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About the Role
The Chief of Staff to the Deputy Executive Director serves as a strategic partner and operational lead, supporting the coordination, execution, and alignment of organizational priorities across multiple programs and departments. This role focuses on key program areas like Adult Literacy and COMPASS/SONYC services, aiming to strengthen internal systems, improve communication, and drive accountability.
Responsibilities
- Prioritize, plan, and advance key initiatives alongside the Deputy Executive Director.
- Serve as a thought partner to the Deputy Executive Director on organizational priorities.
- Support the planning and execution of strategic goals.
- Track project progress and ensure timely follow-up across departments.
- Align SQPA programs, focusing on enhancing coordination and communication within COMPASS/SONYC and Adult Literacy departments.
- Monitor program updates, performance metrics, and reporting timelines.
- Assist in preparing materials for site visits, audits, and external meetings.
- Develop and maintain trackers for organizational priorities, deliverables, and deadlines.
- Coordinate cross-functional projects and ensure efficient task completion.
- Follow up with Program Directors and leadership on outstanding items for the Deputy Executive Director.
- Support the implementation of systems to improve workflow and accountability.
- Draft internal and external communications on behalf of the Deputy Executive Director.
- Prepare meeting agendas, talking points, and summaries in collaboration with the Deputy Executive Director.
- Support the coordination of leadership meetings, including preparation and follow-up.
- Assist with managing the Deputy Executive Director’s priorities, calendar, and meeting preparation.
- Support onboarding and coordination of leadership-level staff.
- Organize and maintain key documents, reports, and shared resources.
- Provide support during high-priority periods, including program launches, events, and reporting deadlines.
Requirements
- Employment is contingent upon successful completion of New York State Central Registry (SCR), Staff Exclusion List (SEL), and criminal background check.
- Fingerprinting through the Department of Health must be completed prior to hire.
- Staff must maintain clearance eligibility in compliance with DYCD and DOH regulations throughout employment.
Work Type
- Full-time
About the Company
- Southern Queens Park Association provides programs serving children, youth, adults, families, and seniors in Southern Queens.
- The Comprehensive Afterschool System of NYC (COMPASS) provides opportunities for young people to participate in engaging activities that support their academic, social, creative, and physical development.