Executive Assistant to the CEO
SOCAN - The Society of Composers, Authors and Music Publishers of Canada · CA
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About the Role
The Executive Assistant to the CEO provides comprehensive support to SOCAN's CEO, CFO, and COO, enabling them to focus on strategic leadership and organizational outcomes. This role involves anticipating needs, managing complexity, and acting as a trusted extension of the CEO to ensure priorities are clear and commitments are tracked.
Responsibilities
- Proactively manage the CEO’s calendar, prioritize incoming emails calls and correspondence to optimize time
- Anticipate deliverables, decisions, and risks
- Track action items and follow up on commitments
- Prepare executive and other CEO meeting agendas, briefing notes, and background materials, and coordinate meeting and stakeholder logistics
- Provide similar support to the CFO and COO
- Serve as first point of contact and trusted gatekeeper
- Coordinate with internal and external stakeholders
- Support annual operations assistance funding cycle for external organizations and associations
- Represent executive officers and SOCAN with professionalism and discretion
- Assist with communications and special events and projects led by CEO, as needed
- Manage complex travel and logistics
- Prepare and submit expense reports
- Maintain organized records and correspondence
- Maintain CISAC governance
- Oversee the planning, coordination, and logistical execution of Annual General Meeting
- Coordinate and oversee logistical execution of executive meetings
- Support office operations and coordinate with the Manager, Workspace and Executive Support and other Executive Assistants to ensure seamless coverage and backup support for other senior executives, as required
Requirements
- 5+ years supporting a CEO or senior executive
- Ability to manage competing priorities and work under pressure
- Proactive, resourceful, anticipatory working style
- Exceptional organization, calendar management and follow-up skills
- Strong written and verbal communication, judgment, decision making
- Innovative and technology curious
- Bilingual, an asset
Skills
- MS Office (Outlook, Word, Excel, PowerPoint, Teams)
Location
- Toronto, ON
Work Type
- Full Time
- Hybrid
Experience Level
- 5+ years supporting a CEO or senior executive
Education Level
- Bachelor’s degree or certification in Business Administration or related field, preferred
Salary/Compensations
- $71,920 - $89,990
Benefits
- 35-hour workweek schedule (possible flexible work options i.e., 4-day work week (position based)
- Access to SOCAN fitness facility
- Inclusive and collaborative working environment
- Twelve paid sick days annually (including five personal days)
- Annual Performance Incentive bonus (dependent on a personal and company performance)
- Defined contribution Pension Plan
- Comprehensive, health and dental benefits program
About the Company
- SOCAN is a not-for-profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work.
- SOCAN supports and represents nearly 200,000 songwriters, composers, and music publishers.
- Through licensing, global royalty collection and advocacy, we help creators to keep making the music that entertains, moves, and inspires us.
Equal Opportunity
- SOCAN thrives with a variety of viewpoints, identities, and backgrounds, and we are committed to anti-racism. Everyone is welcome to apply for our wide range of roles, regardless of gender identity, gender expression, ethnicity, race, age, culture, sexual orientation, religious belief, or physical ability.
- SOCAN is an Equal Opportunity Employer. Hiring and other employment decisions at SOCAN are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.
- If you don’t see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply. Research has shown underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply.