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About the Role
Okta is building the trusted, neutral infrastructure to safely enable organizations to embrace AI. This role is an opportunity to do career-defining work in a mission-driven environment.
Responsibilities
- Own and execute complex bi-weekly multi-state US payroll cycles, ensuring accurate calculations for base salary, variable compensation, retro adjustments, and termination payouts.
- Process and reconcile equity-related transactions (RSUs, ESPP, NQSOs) and manage off-cycle payroll runs.
- Oversee compliance and execution of specialized deductions, including 401(k) contributions/match audits, FSA/HSA, wage garnishments, and taxable fringe benefits.
- Ensure strict adherence to federal, state, and local payroll tax regulations, including managing multi-state tax setups, resolving tax agency notices, and supporting year-end W-2 reconciliation.
- Execute rigorous pre- and post-payroll audit procedures in compliance with SOX controls, internal accounting policies, and external financial audit requirements.
- Identify opportunities to optimize workflows and develop/maintain automated reporting and reconciliation models.
- Serve as a Tier-2 escalation point for employee inquiries and collaborate with People Operations, Total Rewards, HR Business Partners, and Corporate Accounting.
Requirements
- 5+ years of progressive, end-to-end multi-state US payroll experience, ideally within a high-growth SaaS, tech, or large public enterprise environment.
- Advanced proficiency with Workday Payroll and Workday HCM.
- Deep experience with payroll vendor reporting tools, ticketing systems (e.g., ServiceNow), and time-tracking systems.
- Advanced Excel skills (VLOOKUP/XLOOKUP, INDEX/MATCH, nested logic, pivot tables).
- Experience with Alteryx or other automation tools is a strong plus.
- In-depth understanding of US labor laws, FLSA classifications, multi-state withholding, reciprocal agreements, and payroll accounting principles.
- Strong analytical mindset with the ability to independently investigate payroll discrepancies, reconcile large datasets, and handle ambiguous scenarios.
- Exceptional verbal and written communication skills.
Skills
- Workday Payroll
- Workday HCM
- Payroll vendor reporting tools
- ServiceNow
- Time-tracking systems
- Excel (VLOOKUP/XLOOKUP, INDEX/MATCH, nested logic, pivot tables)
- Alteryx
- US labor laws
- FLSA classifications
- Multi-state withholding
- Reciprocal agreements
- Payroll accounting principles
- Data reconciliation
- Problem-solving
- Communication
Location
- Americas
Work Type
- Remote
Experience Level
- Senior
Education Level
- Certified Payroll Professional (CPP) or equivalent payroll accreditation is preferred.
Salary/Compensations
- $100,000—$138,000 USD (San Francisco Bay Area)
- $90,000—$123,000 USD (California excluding San Francisco Bay Area, Colorado, Illinois, New York, Washington)
Benefits
- Competitive total compensation
- Comprehensive health, dental and vision insurance
- 401(k) matching
- ESPP
- Flexible spending account
- Paid leave (including PTO and parental leave)
About the Company
- Okta is building the trusted, neutral infrastructure that enables organizations to safely embrace AI.
- We are a global community spanning over 20 offices worldwide, united by a drive to innovate.
- Our journey begins with an immersive, in-person onboarding experience designed to accelerate your impact and connect you to our mission and team from day one.
Equal Opportunity
- Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran.
- We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.
- If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation.
- Notice for New York City Applicants & Employees: Okta may use Automated Employment Decision Tools (AEDT), as defined by New York City Local Law 144, that use artificial intelligence, machine learning, or other automated processes to assist in our recruitment and hiring process. In accordance with NYC Local Law 144, if you are an applicant or employee residing in New York City, please click here to view our full NYC AEDT Notice.