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About the Role
The Health Program Administrator (HPA) will assist with the coordination of administrative and fiscal activities for grant awards involving multiple organizations and programs within the Department of Health. This role is crucial for managing grant progress reports, budgets, and sponsor correspondence.
Responsibilities
- Assist with the coordination of annual progress reports.
- Review sponsor guidance.
- Develop timelines, narrative outlines, budget templates, and instructions.
- Contribute to the development of and compile budget justifications.
- Coordinate and compile narratives, work plans, and appendices from multiple sources.
- Complete required forms.
- Coordinate the tracking of deadlines.
- Coordinate the facilitation of all sponsor correspondence as required by the notice of award.
- Maintain detailed budget tracking and monitoring.
- Perform analyses and develop reports.
- Develop prior approvals, carry forward, or extension requests.
- Coordinate final close out documents.
- Coordinate personnel recruitments and other personnel actions.
- Facilitate the preparation, execution, and monitoring of contractual agreements.
- Contribute toward the development of work plans and budgets.
- Review documents for compliance and completeness.
- Monitor progress and expenditures.
- Provide technical assistance.
- Review grant-related financial transactions for completeness, compliance, and accuracy.
- Coordinate and maintain processes for tracking and reporting on equipment inventory and individual initiative Institutional Review Board status.
- Coordinate and maintain general office work methods/procedures.
- Perform other appropriate related duties as needed.
Requirements
- Bachelor’s degree in a related field and two years of experience in the administration of personnel, fiscal, or other related operational activity.
- Associate degree in a related field and four years of such experience.
- Six years of experience in the administration of personnel, fiscal, or other related operational activity.
- Master’s degree in a related field may substitute for one year of experience.
- Experience developing grant applications.
- Experience managing budgets and/or contracts.
- At least four years of administrative and/or financial experience in a not-for-profit corporation or a government organization.
- Grant funded position.
- Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables is required.
- Valid and unrestricted authorization to work in the U.S. is required.
- Visa sponsorship is not available for this position.
- Reside within a reasonable commuting distance of the official work location.
- Must reside in or be willing to relocate to New York, New Jersey, Connecticut, Vermont, or Massachusetts prior to hire.
Location
- New York City
- Nassau
- Rockland
- Suffolk
- Westchester Counties
- New York
- New Jersey
- Connecticut
- Vermont
- Massachusetts
Work Type
- Hybrid
- Travel up to 25%
Experience Level
- Two years of experience
- Four years of experience
- Six years of experience
- At least four years of administrative and/or financial experience
Education Level
- Bachelor’s degree
- Associate degree
- Master’s degree
Salary/Compensations
- $69,764.00 Annually
- $4,000 annual downstate adjustment (pro-rated for part-time positions)
Benefits
- Health, dental and vision insurance
- Flexible benefit accounts (Medical, dependent care, adoption assistance, parking and transit)
- Generous paid time off (Paid federal and state holidays, paid sick, vacation and personal leave)
- Tuition support
- Retirement Benefits (New York State and Local Retirement System, New York State Deferred Compensation Plan)
- Postretirement Health Benefits Plan
- Employee Assistance Program
About the Company
- Health Research, Inc. (HRI) is a dynamic non-profit organization that plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.
- HRI's mission is to make a difference in public health and advance scientific research.
- HRI is on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives.
Equal Opportunity
- Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans