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About the Role
Brookfield Asset Management is seeking a dependable and service-oriented Office Services Assistant to support day-to-day operations in its Toronto office. This role is integral to delivering a consistent, high-quality workplace experience in a fast-paced, client-facing environment, supporting all areas within the Office Services department.
Responsibilities
- Complete scheduled daily mail runs, including pick up and drop off all mail and courier packages.
- Support daily mail operations, including processing and tracking of outgoing courier requests and inbounding internal deliveries.
- Maintain office supply inventory and coordinate timely restocking with vendors.
- Process printing and binding requests.
- Coordinate regular updates to office bulletin boards and display materials.
- Perform minor maintenance, troubleshooting, and repair tasks on workplace equipment and amenities.
- Liaise with building management and external vendors to address maintenance and service requests.
- Assist with onboarding logistics, including workspace setup and access coordination.
- Coordinate with cleaning, catering, and office services providers to ensure service quality and consistency.
- Support adherence to health and safety standards and emergency procedures.
- Provide professional front desk coverage, including greeting clients and visitors and managing guest registration.
- Coordinate visitor access in accordance with building security protocols and internal procedures.
- Answer and direct incoming calls with a high level of professionalism and discretion.
- Manage meeting room bookings and coordinate catering requirements.
- Ensure pantry and common areas are consistently clean, organized, and well-maintained.
- Assist with event coordination and execution.
- Provide coverage across multiple floors and teams based on business needs.
- Provide ad hoc administrative support.
- Adapt to shifting priorities while maintaining a high standard of service.
Requirements
- 2–5 years of experience in mail, reception, or facilities support within a corporate environment.
- Strong communication and interpersonal skills with a professional, client-facing approach.
- Highly organized with the ability to manage multiple priorities in a fast-paced setting.
- Demonstrated ability to handle sensitive information with discretion.
- Post-secondary education required.
Skills
- Proficiency in Microsoft Office Suite (Outlook, Word, and Excel)
- Experience in financial services or a professional services environment (Preferred)
- Familiarity with visitor management systems and building access protocols (Preferred)
- Experience supporting large, multi-floor office environments (Preferred)
- Strong service orientation and attention to detail
- Professional presence and sound judgment
- Flexibility and adaptability across responsibilities
- Proactive approach to problem-solving
- Collaborative and team-oriented mindset
Location
- Brookfield Place - 181 Bay Street, Toronto
Work Type
- Full-time
Experience Level
- 2-5 years
Education Level
- Post-secondary education
Salary/Compensations
- CAD $50,000 - $60,000
About the Company
- Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined.
- Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
Equal Opportunity
- Brookfield is committed to maintaining a Positive Work Environment that is safe, respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment.
- We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit, and business needs, without regard to any characteristic protected by applicable law.
- Applicant information is collected and handled in accordance with our Applicant Privacy Notice.
- As part of this commitment, we provide barrier-free and accessible employment practices in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and applicable human rights legislation.
- If you require a Human Rights Code-protected accommodation at any stage of the recruitment process, please let us know when contacted, and we will work with you to meet your needs.