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About the Role
The PT Finance Assistant is an integral part of the Finance team, working closely with the Director of Budget & Finance and the Finance Manager to support day-to-day finance administration and bookkeeping at LMCC.
Responsibilities
- Own weekly AP processing with support from the Finance Manager, including coordinating between departments and the finance team to process check requests, bills, etc.
- Own maintaining clean backup documentation and files for all bills, invoices and contracts paid out.
- Keep track of uncleared payments and proceed according to policy for reissue/adjustment.
- Correspond with vendors regarding bills and other items.
- Support the creation and distribution of financial reports including creating payment records and updating other departments as needed.
- Work with the Finance Manager to review reports for correct allocations across budgets.
- Assist with monthly department budget reports and generating budget vs actual documentation.
- Assist in the annual audit process.
- Assist in issuing year end documents such as 1099, and 1096.
- Assists in monthly reconciliations of LMCC’s bank accounts and credit cards.
- Maintains an organized and efficient file system to support the department and institutional record keeping, including vendor and partner database records and files.
- Act as the main owner for data entry into Quickbooks.
- Work with colleagues across the organization and act as a resource to ensure that all team members follow the institutional best practice policies and procedures manual and work with other departments to maintain data-integrity.
- Maintains administrative systems in relevant areas, including vendor and partner database records and files.
- Assist the Operations Department with COIs request and insurance renewals.
- Works closely with all LMCC departments to facilitate internal communication with the Director of Finance & Budget and coordinate documents requiring their approval.
- Prepares correspondence and responds to email and phone inquiries for the finance department.
- Screen mail weekly for invoices, mailed checks, and other finance related documents.
Requirements
- 1+ years of professional experience in an office environment.
- 1 –2 years of experience in arts administration or roles with exposure to GAAP is preferred.
- Proficiency in Quickbooks and Google suite tools.
- Familiarity with Salesforce is a plus.
- Excellent organizational, written, and verbal communication skills, and comfort with financial documents.
- Skilled at working collaboratively across departments and ensuring proactive, clear internal communication.
- High level of attention to detail and consistent follow-through on all tasks.
Skills
- Quickbooks
- Google suite tools
- Salesforce
- Organizational skills
- Written communication skills
- Verbal communication skills
- Collaboration
- Attention to detail
- Follow-through
Location
- Governors Island
Work Type
- Part-time
- Seasonal
- Hybrid
- Remote
Experience Level
- 1+ years of professional experience
- 1-2 years of experience in arts administration or roles with exposure to GAAP
Salary/Compensations
- $22.00/hr
About the Company
- LMCC is Manhattan’s Arts Council— a dynamic non-profit organization with a 50 year history of supporting and connecting artists and communities throughout Manhattan.
- Founded in 1973, LMCC serves hundreds of artists and tens of thousand of audiences each year through robust Grantmaking and Artist Residency Programs as well as a dynamic calendar of free public art events throughout Manhattan and at the Arts Center at Governors Island—a 40,000 square foot arts center that is activated year round with public programs and art exhibitions.
- We are a 15 person team of passionate and devoted arts leaders and administrators, providing funding, studio and rehearsal space, professional development, and leadership in cultural planning and advocacy.
- All activities and operations are supported by a $6M budget and the leadership of an engaged Board of Directors.