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About the Role
As an Executive / Administrative Assistant, you’ll be at the center of the action with The Werd Company’s dynamic and growing Audiovisual team in Austin, TX. You have a strong work ethic, high attention to detail, and excellent critical thinking skills. You thrive in an ever changing, dynamic environment and are exceptionally flexible, able to carry out a broad scope of responsibilities including schedule management, project planning for office needs, documentation of processes and helping to establish efficiencies across the team.
Responsibilities
- Work directly with the executive level team to implement directives, and maintain organized environments
- Provide personal assistance to CEO as needed
- Monitor CEO’s email, Asana account and various digital accounts and create reports based on priorities
- Coordinate, take notes, and send recap of internal and external meetings
- Manage day-to-day schedules to ensure executives can complete obligations in an organized, efficient way
- Take into consideration calendar priorities based on project cycles, current workloads, compliance needs and changing environment
- Communicate with new contractors to ensure proper documents are filed, and accounts are properly activated
- Book flights, hotels, rental vehicles, etc for all employees as needed
- Intake, organize, and distribute or file physical mail
- Assist Office Manager and Administration in creating a positive working environment by utilizing decorations, spirit weeks and other interoffice events and activities
- Plan and manage office meals with guidance from Office Manager
- Stocking of snacks, beverages, and office supplies; notify Office Manager when supplies are low
- Perform other ad hoc duties including word processing, record keeping, e-filing receipts, general filing, basic cleaning and printing
- Perform other related duties as assigned
Requirements
- Strong organizational skills to organize, prioritize and coordinate multiple work activities with the ability to meet deadlines
- Ability to manage projects and use initiative and judgment within established guidelines
- Ability to effectively and appropriately offer suggestions and improvements to processes and work across a range of personalities
- Proven experience operating within an EOS (Entrepreneurial Operating System) environment, including participating in Level 10 meetings and managing quarterly 'Rocks'
- Actively leverages AI platforms as a daily collaborator to organize personal workflows, synthesize data, automate repetitive tasks, and maximize professional efficiency (Gemini, Chat GPT, etc)
- Very strong technical competency, specifically with the Google Suite (Docs, Sheets, Gmail, Gcal.)
- Ability to adopt new technologies and processes with ease
- Working knowledge of Asana or other project management tools is an added benefit
- Good to strong understanding of financial software (Quickbooks, etc), and financial processes
- Ability to effectively interface with, and provide supporting services for cross functional team members, vendors, and other groups inside and outside of The Werd Company, and vendors
- Strong oral and written communication with attention to detail
- Ability to communicate clearly and effectively with senior leaders and external partners
- Demonstrates experience in an administrative capacity in a small business environment ideally in the multimedia productions, or audiovisual integration/installation space
Skills
- Schedule management
- Project planning
- Documentation
- Google Suite (Docs, Sheets, Gmail, Gcal.)
- AI platforms (Gemini, Chat GPT, etc)
- Asana or other project management tools
- Financial software (Quickbooks, etc)
- Oral communication
- Written communication
- Attention to detail
Location
- Austin, TX
Work Type
- Full Time
- Monday - Friday, 40 hours per week
Experience Level
- Training time period and pay rates will be based on experience and skill
Salary/Compensations
- $40-45K per year
Benefits
- Full Medical, Dental, and Vision Insurance options for individuals and families
- Life Insurance at no cost to employee
- Voluntary supplemental Life, and Accident Insurance Options available
- Exempt positions receive (13) paid holidays
- Technology and office supplies provided
- Espresso machine, and stocked beverages provided
- Occasional meals provided (Taco Tuesdays and more!)
About the Company
- The Werd Company is responsible for the technical execution of concerts, galas, concerts, and other events in the Austin area.
- We are also the company behind many AV / IT installations both in the Austin area and nationwide.
- At The Werd Company, we have worked hard to create and maintain a culture where you can own your work, and are encouraged and given the resources to try new ideas.
- Check us out TheWerd.co
Equal Opportunity
- We are an equal opportunity employer and value diversity at our company.
- We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.