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About the Role

Assist in planning, coordinating, and executing promotional marketing events, community activations, and partnership initiatives to support programming across multiple venues and off-site locations. This role serves as a key representative, building relationships with community organizations, partners, and audiences to expand access to the performing arts and strengthen community engagement.

Responsibilities

Coordinate and execute marketing events at Walt Disney Concert Hall and on-/off-site activations and partner events for the Hollywood Bowl, The Ford, and community events in Greater LA.
Coordinate with internal teams for space availability, crew needs, signage, technology, and event logistics.
Coordinate planning meetings with stakeholders to update on production timeline, budget, and troubleshooting.
Oversee events on the day of, including problem-solving, welcoming guests, directing event setup, communicating with staff, organizing vendors, and managing takedown.
Work with supervisor to manage the budget and ensure event stays within guidelines; ensure vendors are paid.
Coordinate and execute off-site promotional events and community activations in collaboration with cultural organizations, community partners, and promotional partners.
Secure additional staff as needed.
Transport promotional materials, signage, tents, tables, giveaways, and event equipment to and from activation sites using a personal vehicle.
Represent the LA Phil professionally while engaging with patrons, community organizations, sponsors, and promotional partners.
Assist with grassroots marketing initiatives including brochure distribution, community outreach, Corporate Partnerships activations, and neighborhood engagement.
Create wrap-up reports for events with detailed notes on improvements and key findings.
Coordinate with legal, health, and safety obligations with The Music Center or other operations staff.
Update internal master calendar with events.
Maintain regular and reliable attendance, including availability for assigned event dates, evenings, and weekends.
Assist with day-to-day tasks for the promotions team as needed, including asset management, brochure distribution, and outreach.
Other duties as assigned.

Requirements

Bachelor’s degree or equivalent experience.
Minimum of two (2) years of experience coordinating events, marketing activations, or community outreach, preferably in the Greater Los Angeles area.
Experience in audience development, grassroots marketing, promotions, or partnership marketing is highly preferred.
Excellent project management, organizational, and time management skills with the ability to manage multiple projects simultaneously while meeting strict deadlines and budgetary constraints.
Detail-oriented with demonstrated ability to multitask and bring time-sensitive projects to completion.
Capable of working as a member of a team as well as independently.
Bilingual proficiency, Spanish is strongly preferred.
Must possess a valid California driver's license, maintain a reliable personal vehicle, and have automobile insurance.
Ability to lift and transport up to 40 pounds and assist with event setup and breakdown.
Expected to attend assigned events, including evenings and weekends as needed.
Must notify the Manager at least two (2) days in advance whenever possible if coverage is needed.

Skills

Project management
Organizational skills
Time management
Multitasking
Teamwork
Independent work
Bilingual proficiency (Spanish preferred)
Driving
Lifting and transporting materials

Location

Greater Los Angeles

Work Type

Part-Time

Experience Level

2+ years of experience

Education Level

Bachelor's degree or equivalent experience

Salary/Compensations

$26.00 - $29.00 per hour

About the Company

The Los Angeles Philharmonic Association supports programming at Walt Disney Concert Hall, Hollywood Bowl, The Ford, and off-site events throughout Greater Los Angeles.

Equal Opportunity

It is the Los Angeles Philharmonic Association’s policy to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, national origin, age, disability, marital status, gender identity, gender expression, veteran status or any other basis prohibited under federal, state or local law. The Association also provides reasonable accommodation for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA).
The Los Angeles Philharmonic Association will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and the California Fair Chance Act.
The Los Angeles Philharmonic Association is committed to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with applicable law, the Association also provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures.