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About the Role

Blue Moon Metals is seeking an experienced and detail-oriented Payroll Administrator to support accurate and timely processing of US payroll, with secondary support for Canadian payroll. This role requires strong knowledge of payroll rules, regulatory requirements, reconciliations, tax reporting, workers compensation, and compliance obligations. The ideal candidate is comfortable with US payroll administration, Paychex, payroll controls, and evolving payroll practices in a growing, multi-jurisdictional organization.

Responsibilities

Coordinate and support regular US payroll processing, ensuring employee information, hours, earnings, deductions, taxable benefits, and other payroll inputs are accurate and submitted on time.
Review payroll information for completeness and accuracy prior to processing, including validation of pay rules, overtime treatment, PTO and leave-related items, and full-time or part-time payroll classifications.
Reconcile payroll data, deductions, taxes withheld, payroll-related balances, and other payroll outputs, identifying discrepancies and coordinating corrections as required.
Support payroll tax reporting and required filings by ensuring data provided through Paychex and other payroll-related systems is accurate, complete, and reviewed in a timely manner.
Support workers compensation payroll reporting, reconciliations, audit requirements, and related documentation across applicable US jurisdictions.
Execute payroll-related onboarding, offboarding, employee status changes, compensation updates, banking information, and other payroll changes in an accurate and timely manner.
Maintain accurate payroll records, documentation, and audit-ready support in accordance with company practices and applicable record-retention requirements.
Stay current on payroll requirements across relevant US jurisdictions and proactively research or escalate emerging requirements related to payroll rules, filings, overtime, PTO, and other payroll compliance matters.
Maintain payroll-related employee data and ensure payroll changes are accurately reflected between HR, payroll, and related systems.
Support payroll setup for new hires, including required payroll documentation, jurisdictional requirements, tax setup, banking information, and other payroll-specific data.
Execute payroll-related offboarding activities, including final pay information, required payroll documentation, and applicable compliance reporting.
Promote data integrity between HRIS and payroll systems as the organization moves toward a more integrated HR and payroll environment.
Serve as a point of contact for routine payroll questions and provide timely, professional support to employees, managers, Human Resources, and Finance.
Research and help resolve payroll discrepancies or employee inquiries, escalating complex matters when appropriate.
Communicate payroll deadlines, required documentation, and payroll-related information clearly and proactively.
Handle employee and payroll information with a high degree of confidentiality, discretion, and professionalism.
Support payroll administration in accordance with applicable US and Canadian payroll, tax, workers compensation, and reporting requirements.
Assist with payroll reconciliations, including payroll data, deductions, tax withholdings, payroll-related balances, and other control accounts.
Support payroll audits, workers compensation audits, and other state, federal, provincial, or internal payroll-related reviews.
Assist with Canadian payroll reporting requirements, including ROE and T4/T4A preparation, as needed.
Review US payroll provider outputs and reports to help ensure required payroll filings, tax reporting, and year-end documentation are accurate and complete.
Identify opportunities to improve payroll processes, documentation, reconciliations, and data accuracy as the organization continues to grow.

Requirements

Post-secondary education in Payroll, Accounting, Finance, Human Resources, Business Administration, or a related field.
Approximately 3+ years of experience in US payroll administration, payroll coordination, or a similar role.
Experience with multi-state US payroll, payroll tax reporting, payroll audits, and workers compensation reporting or audits.
Strong understanding of US payroll practices, including overtime rules, PTO treatment, payroll classifications, deductions, filings, and confidentiality requirements.
Experience supporting end-to-end US payroll processes and employee payroll changes.
Understanding of salaried and hourly payroll processes, timesheets, pay period changes, and recurring payroll deadlines.
Experience working with Paychex is required.
Experience with Easypay is considered an asset.
Experience with FIFO and/or rotational employee payroll processing would be an asset.
Experience working with HRIS/payroll integrations and maintaining data integrity between HR and payroll systems is considered an asset.
Familiarity with SAP or experience supporting payroll in an SAP environment is considered an asset.
Strong attention to detail and commitment to payroll accuracy, reconciliations, and audit-ready documentation.
Excellent organizational and time-management skills, with the ability to manage recurring deadlines and competing priorities.
Strong communication and interpersonal skills with an employee-focused approach.
Ability to work independently while collaborating effectively across Human Resources, Finance, payroll providers, and other functions.

Skills

US payroll administration
Paychex
Payroll controls
Multi-state US payroll
Payroll tax reporting
Payroll audits
Workers compensation reporting
US payroll practices
Overtime rules
PTO treatment
Payroll classifications
Deductions
Filings
Confidentiality
End-to-end US payroll processes
Employee payroll changes
Salaried payroll processes
Hourly payroll processes
Timesheets
Pay period changes
Recurring payroll deadlines
Easypay
FIFO
Rotational employee payroll processing
HRIS/payroll integrations
Data integrity
SAP
Attention to detail
Organizational skills
Time-management skills
Communication skills
Interpersonal skills
Collaboration

Location

Headquarters - Toronto

Work Type

Hybrid

Experience Level

3+ years of experience in US payroll administration, payroll coordination, or a similar role

Education Level

Post-secondary education in Payroll, Accounting, Finance, Human Resources, Business Administration, or a related field

About the Company

Blue Moon Metals is a growing, multi-jurisdictional organization.

Equal Opportunity

We are committed to diversity and inclusivity in our hiring practices and encourage applications from all qualified individuals.