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About the Role
As the Office Administrator for the San Francisco office, you will manage the direct support team, oversee office services and facilities through an outsourced vendor, and lead key firm and office initiatives. You will collaborate with a management team and engage daily with lawyers and professionals in a stimulating, rewarding environment. We are seeking a leader who excels at creative thinking, problem-solving, and driving positive change.
Responsibilities
- Creating and executing systems, processes, policies, and procedures for all aspects of office operations.
- Creating and monitoring the office’s budget.
- Overseeing space utilization, facilities management, and construction projects.
- Coordinating and supervising office event planning and execution.
- Managing community engagement activities, including charitable giving campaigns and community service initiatives.
- Supporting the Office Managing Partner on office initiatives.
Requirements
- A bachelor’s degree and a minimum of 5 year’s experience in a law firm or other professional services environment are required.
- Strong leadership, organizational, client service, and oral and written communication skills.
- Experience in facilities management, budget planning and control, project management, as well as personnel management and development.
Skills
- Leadership
- Growth Mindset
- Communication
- Detail-Oriented
- Organizational skills
- Client service skills
- Oral communication skills
- Written communication skills
- Facilities management
- Budget planning and control
- Project management
- Personnel management and development
Location
- San Francisco
Work Type
- On-site
- Remote (periodically)
Experience Level
- 5+ years experience
Education Level
- Bachelor's degree
Salary/Compensations
- $145,000 – $165,000
Benefits
- Excellent benefits package
- Continuous learning opportunities
- Avenues for career growth
- Join a Business Resource Group
About the Company
- Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States.
- A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.
- Ballard Spahr offers an excellent benefits package.
- Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future.
Equal Opportunity
- Ballard Spahr is an equal opportunity employer.
- We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.