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About the Role
The Administrative Assistant will support the scenic workshop team by coordinating administrative tasks, managing documentation, and assisting with scheduling, purchasing, and communication across departments. This role is crucial for ensuring the smooth execution of events through efficient management of Scenic operational requirements.
Responsibilities
- Create and amend POs and book out materials, crew.
- Liaise with carpenters for event briefs.
- Book transportation for Scenic team members to site.
- Answer phones, handle enquiries, and delegate to the appropriate team member.
- Assist with supplier relationships, focusing on budget and time sensitivity.
- Communicate with Project Managers to ensure Scenic pullsheets are sent.
- Maintain H&S files and reports.
- Maintain stock inventory.
- Perform general office duties and assist in other areas as needed.
Requirements
- Organised and detail-oriented.
Location
- Beckenham, BR3
Work Type
- Part-Time
- 20 Hours
Salary/Compensations
- £28,000 - £32,000
About the Company
- Eclipse Presentations is an industry leader in live event production, crafting unforgettable experiences through cutting-edge audio-visual and scenic solutions.
- We pride ourselves on the quality of our work and the quality of our people.
- We offer excellent support and career progression opportunities.
- We are committed to fostering a diverse and dynamic work environment where personal and professional growth is encouraged.
- You'll play an important role in our events’ preparation and delivery, helping us maintain our leading position in the live events industry.
Equal Opportunity
- We are an Equal Opportunities Employer and are committed to tackling systemic inequalities by being proactive in creating opportunities for people from under-represented groups.
- We welcome applications from all ethnic backgrounds, religions, gender identifications and sexual orientations, and from anyone who considers themselves to have a disability.