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About the Role
This role provides essential administration support to the Operations team, ensuring the fulfillment of contractual obligations to clients. You will be a pivotal part of the team, supporting wider operations and client service delivery.
Responsibilities
- Understand, anticipate, and deliver customer needs while building effective relationships.
- Raise and chase supplier orders, including handling supplier queries.
- Input engineer timesheets onto relevant systems.
- Compile Customer Monthly Reports and other required reports.
- Produce quotations in the required format and in line with agreed processes.
- Update and upload information to client systems in a timely manner.
- Liaise with the operations team from engineer to director level.
- Raise AWS sheets accurately and in a timely manner, and chase old AWSs.
- Focus on Work in Progress (WIP) and keep it below 3 months.
- Cover for other team members during annual leave and sickness.
- Compile all information required for credit notes.
- Deal with invoice queries and achieve suitable resolutions.
- Perform general filing and organization of the work area.
- Raise invoices for completed works in a timely manner.
- Carry out other general administration duties as required.
- Ensure the Company is presented in a good light at all times.
- Follow Company administration procedures.
- Carry out any other reasonable instruction from management.
- Attend team briefings as required.
- Cooperate with the company to fulfill moral and legal duties and obligations.
Requirements
- Self-motivated.
- Act as the interface between teams.
- Be the many faces of the admin support.
- Contribute to the team and strive to improve team effectiveness.
- Understand priorities, plan and organize work, and manage own time to deliver within expected timescales.
- Communicate clearly and concisely, ensuring understanding of all relevant information.
Location
- On-site – London, GBR
Work Type
- 15 month fixed term contract
About the Company
- JLL empowers you to shape a brighter way.
- Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.
- We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.
- Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.
- We harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities.
Equal Opportunity
- Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
- If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com.
- This email is only to request an accommodation.
- Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.