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About the Role
As an Occupancy Planner at JLL, you will shape how our client optimizes their workspace across Australia and New Zealand, with potential involvement in strategic occupancy planning across Southeast Asia. This position requires data analysis, strategic space planning, and cross-functional collaboration to develop thoughtful recommendations that balance current needs with future growth. You will guide move requests, block and stack planning, and campus forecasting, ensuring seamless coordination between planning and execution teams. This role champions best practices in occupancy management and serves as the trusted point of contact for Practice Areas and Groups across the region, driving meaningful impact through strategic space solutions.
Responsibilities
- Develop 2-3 years City / building level Supply & Demand modelling and scenario plans
- Track and manage space and occupancy data within IWMS and relevant technologies, ensuring accuracy and completeness
- Develop innovative space solutions by analyzing occupancy trends, utilization patterns, and demand forecasts to optimize workplace efficiency
- Handle tactical occupancy planning activities including space planning, block and stack plans, and site stacking plan options with detailed recommendations
- Collaborate with the occupancy planning team on strategic campus and building forecasts, proactively identifying risks and opportunities
- Partner with facilities management teams on moves, space audits, vacancy management, and change management initiatives
- Facilitate the transfer of approved occupancy plans to the MAC (Move, Add, Change) team, maintaining clear communication
- Manage Practice Area space and occupancy data including supply-demand analysis, growth projections, and allocation strategies for Australia and New Zealand
- Respond to GUTS tickets, conduct regular data quality governance reviews, and maintain accountability for Monthly Management Reports and ad hoc reporting requirements
- Provide guidance and advocate for operational best practices across the region, serving as an escalation point for site services and facilities managers
Requirements
- Minimum 5 years of experience in space planning, occupancy planning, workplace strategy, or corporate real estate management
- Advanced proficiency in Microsoft Excel including pivot tables, complex formulas, and data analysis techniques
- Strong presentation and communication skills with expertise in PowerPoint for developing strategy decks and client-facing materials
- Experience working with IWMS tools or similar data management platforms for space and occupancy tracking
- Excellent written and verbal communication skills in English, with the ability to articulate complex concepts clearly to diverse stakeholders
- Demonstrated organizational skills with proven ability to balance competing priorities and manage multiple projects simultaneously
- Exceptional attention to detail when maintaining documents, managing data, and ensuring reporting accuracy
- Strategic-level occupancy planning experience with demonstrated impact on portfolio optimization and organizational space efficiency across multiple sites
- Experience with office interior renovations, construction coordination, or partnering with project delivery teams on large-scale relocations
- Working knowledge of AutoCAD and Computer-Aided Facility Management (CAFM) systems
- Proficiency with GSuite applications including Docs, Sheets, and Slides
- Experience in APAC markets with understanding of regional workplace dynamics and business practices
- Demonstrated financial acumen including budget management, cost-benefit analysis, and understanding of real estate financial metrics
- Proven relationship-building skills across all organizational levels, with ability to influence senior leadership and build trust with site teams
- Track record of proactively identifying challenges and bringing innovative, data-driven solutions to management
Skills
- Space planning
- Occupancy planning
- Workplace strategy
- Corporate real estate management
- Microsoft Excel (pivot tables, complex formulas, data analysis)
- PowerPoint
- IWMS tools
- Data management platforms
- AutoCAD
- CAFM systems
- GSuite (Docs, Sheets, Slides)
- Budget management
- Cost-benefit analysis
- Real estate financial metrics
Location
- Sydney, NSW
Work Type
- On-site
Experience Level
- Minimum 5 years of experience
Education Level
- Bachelor's Degree in Architecture, Interior Design, Real Estate, or related field
Benefits
- Great employee discounts off fitness, wellbeing & other renowned brands
- 18 weeks paid maternity leave
- Private Health Insurance Discounts
- Active Social Club
- Employee assistant program
- Novated Lease for EV cars
- Paid time off for volunteer work
- Career Opportunities with Australia's #1 Commercial Real Estate firm
- Premium offices
About the Company
- JLL empowers employees to shape a brighter way forward by combining world-class services, advisory, and technology for clients in the real estate industry.
- With over 200 years of real estate experience, JLL is committed to finding brighter ways of working through innovation and an inclusive approach.
- JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
Equal Opportunity
- JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability.
- JLL is dedicated to offering veterans from all ranks and services a successful civilian career.
- Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.