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About the Role

Work with academic and professional colleagues to provide effective and efficient administrative support for the School of Nursing and Midwifery.

Responsibilities

• Provide high-quality administrative support across the School of Nursing and Midwifery, ensuring efficient daily operations.
• Coordinate meetings, prepare agendas and minutes, and manage meeting communications and follow-up actions.
• Maintain accurate records, databases and spreadsheets, while collating data and preparing professional reports and correspondence.
• Deliver exceptional customer service, providing timely and professional support to students and key stakeholders.
• Manage and maintain internal databases, registers and administrative systems to support School operations.
• Support the implementation and administration of School policies, procedures, guidelines and forms in collaboration with key stakeholders.
• Build strong relationships across the School, University and external partners to promote collaboration, compliance and effective service delivery.

Requirements

• Completion of a diploma level qualification, or an equivalent combination of relevant experience and/or education/training.
• Demonstrated administrative experience, preferably in tertiary or other education sectors.
• Demonstrated competency in various software packages including the Microsoft Office Suite (Word, Excel, Visio), Adobe, In-Design, and timetabling programs (Allocate, Sonya).
• Highly developed communication (oral and written) and interpersonal skills.
• Ability to exercise initiative and judgment as appropriate, and work in a flexible and dynamic environment with competing priorities to meet deadlines.
• Ability to collaborate across multifunctional teams, providing a high level and responsive service.
• Proven record of preparing high quality documentation with excellent accuracy and attention to detail.
• Applicants are expected to have current and valid work rights in Australia.

Skills

• Microsoft Office Suite (Word, Excel, Visio)
• Adobe
• In-Design
• Timetabling programs (Allocate, Sonya)
• Communication (oral and written)
• Interpersonal skills
• Initiative
• Judgment
• Collaboration
• Customer service
• Attention to detail

Location

• Sydney Campus

Work Type

• Full-time
• Continuing contract

Experience Level

• Diploma level qualification or equivalent experience
• Demonstrated administrative experience

Education Level

• Diploma level qualification

Salary/Compensations

• Level 4 from $76,583 + 15.00% superannuation

Benefits

• Fitness Passport
• Generous training and development opportunities
• Friendly and collaborative working environment
• Career development

About the Company

• We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves.
• The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney.
• With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.

Equal Opportunity

• Aboriginal and Torres Strait Islander people are encouraged to apply.
• The University is committed to providing a safe, respectful and inclusive working and learning environment.
• The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process.
• The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.