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About the Role
This position oversees the daily coordination, operations, documentation, and administrative processes that support simulation training, American Heart Association life support programs, interprofessional education, and human subjects research administration. The role works closely with Graduate Medical Education (GME), Undergraduate Medical Education (UME), nursing, allied health, faculty, residents, fellows, investigators, research staff, and institutional leaders to ensure that learning experiences and IRB processes are efficient, compliant, responsive, and aligned with the standards of Brookdale Hospital Medical Center and One Brooklyn Health.
Responsibilities
- Manage the daily operations, scheduling, and coordination of the Simulation Program.
- Coordinate simulation activities for GME, UME, nursing, allied health, and other clinical training programs.
- Serve as the primary point of contact for simulation requests, logistics, room setup, learner flow, and faculty support.
- Ensure effective use of simulation space, equipment, supplies, and program resources.
- Support interprofessional education, team-based training, special events, and institutional initiatives.
- Oversee administrative coordination of Institutional Review Board activities in collaboration with Medical Education and IRB leadership.
- Coordinate protocol submissions, amendments, continuing reviews, closures, agendas, minutes, correspondence, and follow-up actions.
- Serve as a resource for investigators, faculty, residents, fellows, and research staff regarding IRB submission requirements and documentation.
- Maintain accurate IRB records, files, meeting materials, and compliance-related documentation.
- Support timely, organized, and compliant IRB processes while ensuring formal review decisions remain with the IRB.
- Maintain simulation equipment, task trainers, mannequins, audiovisual resources, supplies, and training materials.
- Conduct routine inventory checks and ensure equipment is functional, clean, organized, and ready for use.
- Coordinate repairs, replacements, maintenance, vendor support, and equipment procurement as needed.
- Track supply levels, equipment utilization, and lifecycle needs.
- Coordinate American Heart Association training programs, including BLS, ACLS, and PALS, as applicable.
- Schedule courses, instructors, learners, rooms, equipment, and materials.
- Track certifications, expirations, recertification needs, attendance, and course completion records.
- Support compliance reporting related to life support training requirements.
- Monitor the Simulation Program budget, expenses, purchasing activity, supplies, equipment costs, and service agreements.
- Assist with budget planning, forecasting, reporting, and cost-control efforts.
- Maintain accurate records of simulation sessions, participation, resource utilization, IRB activity, and training compliance.
- Support data collection, program evaluation, quality improvement, accreditation needs, and leadership reporting.
- Collaborate with faculty, residents, fellows, students, nursing leaders, allied health programs, investigators, research staff, vendors, and institutional departments.
- Coordinate meetings, committee activities, agendas, minutes, materials, communications, and follow-up items.
- Provide administrative and operational support to the Simulation Director and Director of Medical Education.
- Promote a professional, responsive, service-oriented environment for learners, faculty, staff, and institutional partners.
- Perform other related duties as assigned.
Requirements
- Bachelor’s degree in healthcare administration, education, business administration, public health, research administration, clinical education, or a related field, required.
- Minimum of two (2) years of experience in healthcare operations, academic administration, graduate medical education, clinical education, simulation operations, research administration, IRB administration, regulatory affairs, or a related healthcare environment, required.
- Experience coordinating complex programs, schedules, meetings, documentation, stakeholders, and operational workflows, preferred.
- Experience in simulation-based education, clinical skills training, or healthcare simulation center operations, preferred.
- Experience with Graduate Medical Education, Undergraduate Medical Education, or accreditation-related documentation, preferred.
- Experience supporting Institutional Review Board operations, human subjects research documentation, clinical research, research compliance, or regulatory affairs, preferred.
- Experience coordinating American Heart Association Basic Life Support, Advanced Cardiovascular Life Support, Pediatric Advanced Life Support, or similar certification programs, preferred.
- Experience with budget tracking, purchasing, vendor coordination, inventory management, equipment management, or financial reporting, preferred.
- Knowledge of compliance-driven healthcare, education, research, or academic medical environments.
- Strong organizational, time-management, communication, interpersonal, and problem-solving skills.
- Ability to manage multiple priorities, deadlines, schedules, and operational needs in a fast-paced academic healthcare setting.
- Ability to work collaboratively with faculty, residents, fellows, learners, investigators, research staff, clinical leaders, administrative leaders, vendors, and institutional stakeholders.
- Demonstrated attention to detail and ability to maintain accurate records, files, reports, and documentation.
- Proficiency with Microsoft Office or similar productivity tools, including calendar management, spreadsheets, word processing, presentation materials, documentation, and reporting.
- Ability to maintain confidentiality of sensitive research, educational, patient, learner, employee, and institutional information.
- Familiarity with 45 CFR 46, HIPAA, Good Clinical Practice guidelines, FDA regulations applicable to human subjects research, and related institutional policies.
- Program coordination and operational execution.
- Certification in healthcare simulation, such as Certified Healthcare Simulation Educator or Certified Healthcare Simulation Operations Specialist, preferred.
- Certified IRB Professional, Certified Clinical Research Professional, or equivalent research compliance credential preferred.
- Project management experience preferred.
Skills
- Healthcare operations
- Academic administration
- Graduate medical education
- Clinical education
- Simulation operations
- Research administration
- IRB administration
- Regulatory affairs
- Program coordination
- Schedule management
- Meeting coordination
- Documentation management
- Stakeholder management
- Operational workflow management
- Simulation-based education
- Clinical skills training
- Healthcare simulation center operations
- GME
- UME
- Accreditation documentation
- Human subjects research documentation
- Clinical research
- Research compliance
- AHA BLS
- AHA ACLS
- AHA PALS
- Budget tracking
- Purchasing
- Vendor coordination
- Inventory management
- Equipment management
- Financial reporting
- Compliance-driven healthcare environments
- Compliance-driven education environments
- Compliance-driven research environments
- Academic medical environments
- Organizational skills
- Time-management skills
- Communication skills
- Interpersonal skills
- Problem-solving skills
- Microsoft Office proficiency
- Calendar management
- Spreadsheet proficiency
- Word processing proficiency
- Presentation material creation
- Confidentiality
- 45 CFR 46
- HIPAA
- Good Clinical Practice guidelines
- FDA regulations
- Certified Healthcare Simulation Educator
- Certified Healthcare Simulation Operations Specialist
- Certified IRB Professional
- Certified Clinical Research Professional
- Project management
Location
- Brooklyn
Work Type
- Full-time
Experience Level
- 2+ years
Education Level
- Bachelor's degree
About the Company
- At Brookdale Hospital Medical Center, part of One Brooklyn Health (OBH), education, clinical readiness, research integrity, and patient safety are central to how we prepare today’s healthcare teams and develop the next generation of clinicians.
- Brookdale Hospital Medical Center serves the communities of Central and Eastern Brooklyn.
Equal Opportunity
- OBH is an equal opportunity employer, it is our policy to provide equal opportunity to all employees and applicants for employment without regard to race, color, religion, national origin, marital status, military status, age, gender, sexual orientation, disability or handicap or other characteristics protected by applicable federal, state, or local laws.