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About the Role
HP IQ is seeking a highly organized Administrative Assistant to support two VPs and provide operational support to Software teams. This role involves managing priorities, anticipating needs, and ensuring smooth operational processes within a fast-paced environment.
Responsibilities
- Perform basic tactical and strategic administrative support tasks for upper executive-level employees.
- Generate statistical and analytic reports for strategic planning and assist in preparing executive presentations.
- Prepare expense reports, route vendor invoices and purchase orders, and manage travel arrangements.
- Anticipate needs to proactively resolve scheduling or logistical conflicts.
- Act as a liaison representing VPs across internal HP IQ teams and the global HP organization.
- Develop strong partnerships with cross-functional partners and collaborate on daily operations and projects.
- Build relationships with Executive Assistants across HP for efficient scheduling.
- Collaborate with Software Engineering teams to support daily operations of AI, Software, HW Systems, Integrity, and Productivity Teams globally.
- Lead or co-lead special projects or initiatives, including team events and off-sites.
- Coordinate administrative work within the department/division, collaborating with other departments/divisions and companies.
- Build efficiency and effective responsiveness into existing operations and help define new operational strategies.
- Bring structure and clarity to ambiguous or fast-paced situations.
Requirements
- Bachelor's degree or equivalent experience.
- 4+ years in an administrative role supporting multiple leaders.
- Experience managing multiple calendars across different time zones.
- Experience working in a fast-paced, startup-like environment.
Skills
- Experience working with and supporting Technical Leaders.
- Meticulous attention to detail and accuracy in execution, even under pressure.
- Highly organized with excellent time-management skills.
- Clear written and spoken communication.
- Demonstrates emotional intelligence.
- Strong ability to anticipate needs and problem-solve quickly and effectively.
- Experience providing project management support on high-priority projects.
- Excellent collaboration and customer service skills.
- Proven ability to work in a fast-paced, dynamic team environment.
Location
- Remote
Work Type
- Full-Time
Experience Level
- 4+ years
Education Level
- Bachelor's degree or equivalent experience
Salary/Compensations
- $36.25 to $52.57 per hour
Benefits
- 15 days of paid time off (PTO) per year.
- Health insurance
- Dental insurance
- Vision insurance
- Long term/short term disability insurance
- Employee assistance program
- Flexible spending account
- Life insurance
- 4-12 weeks fully paid parental leave based on tenure
- 11 paid holidays
- Additional flexible paid vacation and sick leave
About the Company
- HP IQ is HP’s new AI innovation lab, combining startup agility with HP’s global scale.
- We are building intelligent technologies that redefine how the world works, creates, and collaborates.
- We are assembling a diverse, world-class team focused on creating an intelligent ecosystem across HP’s portfolio.
- We develop intuitive, adaptive solutions that spark creativity, boost productivity, and make collaboration seamless.
- We create breakthrough solutions that make complex tasks feel effortless, teamwork more natural, and ideas more impactful—always with a human-centric mindset.
- By embedding AI advancements into every HP product and service, we’re expanding what’s possible for individuals, organisations, and the future of work.
- Join us as we reinvent work, so people everywhere can do their best work.
Equal Opportunity
- HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).
- Assurance that applicants will not be subject to adverse treatment if they disclose requested information.
- Information obtained will be kept in strict confidence.
- Information regarding HP’s EEO Policy or EEO rights as an applicant is available.