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About the Role

Support the seamless delivery of the Doctor of Medicine program by providing high-quality curriculum and timetabling administration, coordinating teaching activities, and partnering with academic and professional staff, Heads of Domains and Disciplines, and key lecturers to ensure an exceptional student learning experience.

Responsibilities

• Provide administrative support for curriculum delivery and School operations.
• Coordinate timetables, resolve clashes and schedule guest lecturers.
• Manage PBL and Clinical Debrief student allocations.
• Triage enquiries and coordinate workflow through the CSO inbox.
• Provide advice on University policies, procedures and processes.
• Prepare attendance, trend and performance reports.
• Support curriculum management and mapping systems.
• Contribute to curriculum governance and committee activities.
• Collaborate with stakeholders across campuses and departments.
• Maintain process documentation and drive continuous improvement.

Requirements

• A Degree qualification with relevant experience, or an equivalent combination of relevant experience and/or education/training.
• Demonstrated administrative experience, preferably in tertiary or other education sectors.
• Demonstrated discretion, professionalism and the ability to maintain confidentiality.
• Strong attention to detail with the ability to prioritise competing deadlines.
• Excellent written communication skills with a high level of accuracy.
• Advanced proficiency in Microsoft Office and enterprise systems, including finance, procurement, staffing and student platforms.
• Commitment to delivering exceptional student-focused service and stakeholder support.
• Strong organisational skills with the ability to manage priorities and resources effectively.
• Self-motivated, adaptable and able to work independently and collaboratively.
• Sound judgement, initiative and problem-solving skills, with the ability to apply policies and procedures effectively.
• Applicants are expected to have current and valid work rights in Australia.
• The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process.

Skills

• Microsoft Office
• enterprise systems
• finance
• procurement
• staffing
• student platforms

Location

• Darlinghurst Campus

Work Type

• Full-time
• Continuing contract

Experience Level

• Senior

Education Level

• Degree qualification

Salary/Compensations

• Level 5 from $90,660 + 15.00% superannuation

Benefits

• Fitness Passport on offer.
• Generous training and development opportunities.
• Friendly and collaborative working environment.

About the Company

• We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney. With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.

Equal Opportunity

• Aboriginal and Torres Strait Islander people are encouraged to apply.
• The University is committed to providing a safe, respectful and inclusive working and learning environment.
• The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.