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About the Role
As our Escrow Assistant, you'll partner with the Post-Closing Manager, Escrow Officers, Operations, Title, and Finance teams to keep disbursements and recordings moving smoothly, with a strong focus on Texas transactions. If you thrive on precision, take fiduciary responsibility seriously, and want a hands-on role at the heart of the closing process, this is your PLACE.
Responsibilities
- Process and coordinate outgoing escrow disbursements nationwide, with an emphasis on Texas transactions.
- Review settlement statements, closing documents, and disbursement instructions for accuracy.
- Prepare and process checks, wires, payoffs, and other transaction disbursements.
- Verify payees, amounts, supporting documentation, and required approvals before funds are released.
- Track pending disbursements and meet critical funding deadlines.
- Maintain accurate records of checks, wires, and disbursement activity.
- Identify and resolve discrepancies before funds are released.
- Follow company procedures for wire fraud prevention, identity verification, and handling escrow funds.
- Monitor the daily schedule of pending disbursements and proactively flag any delays or discrepancies.
- Coordinate with Escrow Officers, Operations, and Finance staff to resolve issues related to checks or disbursements.
- Perform quality control checks to confirm disbursement accuracy and compliance.
- Support additional disbursement-related duties as assigned.
- Prepare and mail lender documents and other required post-closing documents.
- Coordinate mail-away recordings and ensure documents are properly prepared, sent, tracked, and returned.
- Monitor recording status and follow up on outstanding recording matters.
- Assist with post-closing document review and file completion.
- Maintain accurate records of documents sent for recording and returned recorded documents.
- Coordinate with Escrow Officers, Operations, Title, and Post-Closing teams to resolve outstanding matters.
- Ensure post-closing tasks are completed accurately and within required timelines.
- Other duties as assigned.
Requirements
- Exceptional attention to detail and a track record of accurately reviewing data and resolving discrepancies.
- Experience working with Qualia.
- 1+ years of experience in a title, escrow, or closing environment.
- Experience managing fiduciary funds, or an equivalent accounting background, preferred.
- Working knowledge of BankUnited, a plus.
- Proficiency with Qualia or similar title/escrow production software.
- Familiarity with check processing, disbursement procedures, and banking portals.
- The ability to read and interpret settlement statements and disbursement instructions.
- Strong organizational and time-management skills, with the ability to meet critical deadlines.
- Effective written and verbal communication skills for coordinating with internal teams and external stakeholders.
- The ability to maintain confidentiality when handling sensitive financial information.
- Proficiency in Microsoft Office (Excel, Outlook, Word).
- The ability to work independently, prioritize tasks, and adapt in a fast-paced environment.
- A proactive, reliable, and collaborative approach to work.
- A current Texas Escrow License, or willingness to pursue licensure as part of accepting this role.
Skills
- Qualia
- Check processing
- Disbursement procedures
- Banking portals
- Settlement statements
- Disbursement instructions
- Microsoft Office (Excel, Outlook, Word)
Location
- Austin, Texas
Work Type
- On-site
Experience Level
- 1+ years of experience in a title, escrow, or closing environment
Education Level
- High School Diploma or GED
- Associate's degree preferred
- Bachelor's degree preferred
Salary/Compensations
- $60,000 - $65,000/year depending on experience
About the Company
- At Blueprint Title, we support nationwide escrow disbursement and post-closing operations with an emphasis on accuracy, compliance, and speed — protecting transaction funds and documents at every step.
- We believe people do their best work when they're trusted, supported, and part of a team that gets the details right.
- As our Escrow Assistant, you'll play a critical role in making sure funds and documents move accurately and on time, every time — building the reputation for reliability that our clients count on.