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About the Role

We are seeking an experienced and versatile Legal Assistant interested in transactional, litigation, and overall office support. You will collaborate with attorneys, legal assistants, and clients, playing a critical role in providing legal support for both private and public clients. The ideal candidate will possess strong organizational skills and a desire to work in a fast-paced environment within a collaborative, supportive culture that values teamwork, initiative, and professional growth.

Responsibilities

Prepares, proofreads, cite checks, and formats legal documents such as motion and discovery shells, exhibits, trial binders, correspondence, pleadings, and agreements, ensuring adherence to court rules and firm style guides.
Manages electronic and physical filing systems and accurately dockets court deadlines, case milestones, and hearing dates.
Coordinates the assembly of exhibits, binders, and required documentation for depositions, hearings, trials, or client presentations.
Downloads and distributes court documents.
Coordinates complex calendars, scheduling client consultations, depositions, and internal team meetings.
Manages the accurate and timely electronic submission of pleadings, motions, briefs, and regulatory comments across various jurisdictions, including CM/ECF, STB E-Filing portal, and FDMS.
Performs preliminary contract reviews to identify key provisions, terms, and standard clauses, redlining documents based on firm playbooks or client guidelines.
Gathers, reviews, and organizes complex sets of exhibits, schedules, and ancillary documents for transactions, ensuring internal references align with attached materials.
Assembles, indexes, and produces comprehensive electronic or physical closing binders following transaction execution.
Handles the prompt distribution of finalized closing materials to clients, partners, and internal archives.
Runs conflict checks through the firm database during the intake process and manages the end-to-end matter opening process.
Drafts engagement letters, coordinates electronic file directories, and ensures billing profiles are accurately configured.
Captures and inputs daily billable hours for designated attorneys into the firm’s practice management system.
Reviews monthly pre-bills for administrative accuracy, corrects formatting errors, adjusts time entries, and flags variances against client billing rules.
Maintains a centralized tracking system to monitor mandatory CLE compliance cycles, credit requirements, and deadlines for designated attorneys.
Monitors active client and project budgets, tracks monthly spend against approved caps, and alerts attorneys when billing reaches designated thresholds.
Reconciles corporate credit card statements and prepares detailed out-of-pocket expense reimbursement requests.
Assists the legal team with basic document formatting, high-speed scanning, photocopying, and indexing both physical and electronic files.
Serves as a commissioned Notary Public, verifying identities and witnessing signatures on legal instruments.
Welcomes visitors and forwards calls.
Ensures the reception lobby, conference rooms, and client-facing areas remain pristine, organized, and stocked.
Coordinates the shared calendar for conference rooms and manages setup/cleanup logistics for meetings and events.
Assists attorneys with booking corporate travel, lodging, ground transportation, and client dinner reservations.
Sorts and routes incoming mail, priority packages, and time-sensitive legal correspondence.
Manages outgoing courier shipments and coordinates local hand-deliveries.
Monitors, inventories, and stocks all office supplies and kitchen provisions.
Acts as the primary point of contact for building maintenance, facility engineering, and custodial staff.
Monitors and maintains general office equipment, coordinating routine maintenance or troubleshooting technical issues.
Performs other duties as assigned, which may change with or without notice.

Requirements

5+ years of prior legal assistant experience in a private law firm.
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, Adobe, and Power Point) required.
High level of accuracy in document drafting, formatting, and proofreading.
Critical thinking skills, superior communication and organization skills, decisive judgment, high attention to detail, and the ability to work under minimal supervision.
Familiarity with citation verification and source pulling.
High attention to detail and ability to manage multiple matters and deadlines simultaneously.
Ability to work independently with a high degree of professionalism and discretion.
Proactive, team-first attitude and a genuine interest in the work performed and client service.
A deep understanding of attorney-client privilege and the necessity of keeping all firm matters strictly confidential.

Skills

Microsoft Office Suite (Word, Excel, Outlook, Adobe, Power Point)
Document drafting
Formatting
Proofreading
Citation verification
Source pulling
Calendar management
E-filing
CM/ECF
STB E-Filing portal
FDMS
Contract review
Redlining
Conflict checks
Time entry
Pre-bill review
CLE tracking
Budget tracking
Expense processing
Notarial services
Reception
Phone handling
Office upkeep
Conference room coordination
Travel booking
Mail handling
Courier services
Inventory management
Building liaison
Office equipment maintenance

Location

New York

Work Type

Full-time
Onsite

Experience Level

5+ years

Salary/Compensations

$87,000 to $113,000 annually

Benefits

Medical
Dental
Vision
HSA
FSA
STD
LTD
Group term life insurance
401(k)
Flexible PTO
Parental leave
Public transportation cost coverage

Equal Opportunity

The Firm is actively committed to fostering the principles of diversity, inclusion, and equal employment opportunity. We do not discriminate against applicants or employees on the basis of age, race, color, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, sexual identity, disability, marital status, military status, or any other status protected by federal, state, or local law.