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About the Role
Lighthouse Guild seeks an experienced Executive Assistant to provide high-level administrative and operational support to the President & CEO. This role is hands-on and execution-focused, ensuring that schedules, communications, travel, and follow-through on priorities are managed efficiently and accessibly. The Executive Assistant will support a CEO who uses screen-reader and accessibility tools.
Responsibilities
- Manage and maintain the CEO’s and Board Chair’s calendar, appointments, and meeting logistics.
- Coordinate travel arrangements, itineraries, and related follow-ups.
- Track action items, deadlines, and commitments to ensure timely completion.
- Prepare briefing materials, agendas, and background information for meetings and events.
- Maintain organized records, files, and correspondence for efficient access and follow-up.
- Draft, edit, and format correspondence, reports, presentations, and meeting materials.
- Coordinate scheduling and communication with board members, senior staff, donors, and external partners.
- Prepare meeting agendas, minutes, and supporting materials.
- Ensure expense reports and meeting agendas are prepared and submitted in a timely manner.
- Ensure documents, presentations, and communications are formatted and organized for efficient use with screen-reader and accessibility tools.
- Coordinate meeting logistics and presentations with alternative -text and audio descriptions to support accessible participation by visually-impaired audiences.
- Work with internal teams to maintain accessible workflows and document practices.
- Provide limited sighted-guide assistance and support with orientation and mobility as needed during CEO travel or external meetings.
- Coordinate logistics to ensure efficient navigation of venues, transportation, and meeting locations with the ability to act occasionally as a sighted-guide.
- Handle confidential information with discretion and professionalism.
- Support preparation of reports, presentations, and internal materials.
- Maintain positive working relationships with board members, staff, and external stakeholders.
- Perform other related duties as assigned.
Requirements
- Minimum of 3–5 years’ experience supporting a senior executive.
- Strong technical skills using Apple products, Zoom, Microsoft Teams, and Microsoft 365, or demonstrated ability to learn quickly.
- Excellent organizational and time-management skills with strong follow-through.
- Strong written and verbal communication skills and attention to detail.
- High level of discretion in handling confidential information.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Experience in nonprofit, healthcare, education, or human services settings preferred.
- Comfort working in an office environment where service animals are present.
Skills
- Apple products
- Zoom
- Microsoft Teams
- Microsoft 365
- Screen-reader technology
- Accessibility tools
- Organizational skills
- Time-management skills
- Follow-through
- Written communication skills
- Verbal communication skills
- Attention to detail
- Discretion
- Ability to manage multiple priorities
- Adaptability
Location
- Upper West Side
Work Type
- On-site
- Travel
Experience Level
- 3-5 years
Benefits
- 403 (b)
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Paid Time Off
About the Company
- Lighthouse Guild is a leading nonprofit whose mission is to provide exceptional services that inspire people who are visually impaired to attain their goals.
- With Lighthouse Guild, people who are at risk for, or affected by, vision loss have access to all the resources necessary to lead full, independent and productive lives.
- We provide services, research and education, and advocate to help people with low vision and blindness.
- Our vision is a world in which no person is limited by their visual capacity.