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About the Role

The Project Manager – Security Infrastructure Grants will support community institutions in moving security infrastructure projects from security assessment through vendor selection, quotation, documentation, and grant submission.

Responsibilities

Develop and maintain project timelines, action items, and follow-up requirements.
Coordinate communication between institutions and vendors.
Collect and organize estimates.
Work on revisions with vendors to achieve cost-effective and appropriate quality solutions.
Monitor projects to ensure required information and documentation are received on time.
Work closely with security professionals and department management to advance projects.
Establish and maintain project priorities and timelines with vendors and institutions.
Review proposed scopes of work to ensure they address identified security concerns.
Meet with vendors and contractors to clarify proposed work, materials, specifications, timelines, and pricing.
Obtain and coordinate multiple vendor quotes.
Assess quotes for completeness, reasonableness, consistency, and alignment with the scope of work.
Identify discrepancies, omissions, unclear costs, or unnecessary items.
Work with vendors to obtain revised quotes or additional information.
Ensure quotes clearly identify work, materials, quantities, costs, taxes, and other project details.
Flag potential concerns or inconsistencies to internal stakeholders.
Arrange and organize workload between vendors to complete projects.
Maintain a presence at institutions to ensure quality control and manage timelines.
Ensure all required supporting documentation is obtained from institutions and vendors.
Review documentation for completeness and accuracy prior to submission.
Prepare organized project files and supporting materials for grant applications.
Ensure scopes of work and quotes align with grant requirements.
Identify missing information and follow up to obtain outstanding documentation.
Support the preparation of project summaries, cost breakdowns, and other grant submission materials.
Maintain accurate records of project status, quotes, correspondence, approvals, and supporting documentation.
Identify institutions requiring additional support and supervision during project implementation.
Establish and maintain professional relationships with security infrastructure vendors and contractors.
Coordinate site visits, vendor meetings, quote reviews, and project discussions.
Communicate project requirements clearly and professionally.
Ensure vendors understand documentation and quotation requirements.
Develop familiarity with commonly used security infrastructure products, services, and vendors.
Apply sound professional judgment when evaluating proposed security infrastructure projects and associated costs.
Ensure projects are appropriately supported by security assessment findings.
Identify potential scope, pricing, documentation, or compliance concerns before grant submission.
Escalate significant concerns or unusual project circumstances appropriately.
Maintain a high standard of accuracy, confidentiality, organization, and professionalism.
Review and compare submitted quotes to ensure pricing aligns with project standards.

Requirements

3–5 years of experience in project management, construction/project coordination, procurement, facilities, security infrastructure, or a related field.
Experience managing multiple projects simultaneously.
Demonstrated experience obtaining, reviewing, and comparing vendor quotes.
Strong ability to understand scopes of work, project specifications, pricing, and deliverables.
Excellent organizational and administrative skills with strong attention to detail.
Strong written and verbal communication skills.
Ability to work professionally with institutional leaders, vendors, contractors, and internal stakeholders.
Strong judgment and ability to identify inconsistencies, gaps, or potential concerns in project proposals and quotations.
Proficiency with Microsoft Office, including Excel and Word.
Ability to manage deadlines and follow up persistently while maintaining positive working relationships.
Must have reliable transportation or the ability to travel between project locations.
May be required to visit construction or infrastructure project sites.

Skills

Project Management
Construction/Project Coordination
Procurement
Facilities Management
Security Infrastructure
Vendor Quote Assessment
Scope of Work Analysis
Grant Preparation
Documentation Management
Stakeholder Relations
Quality Control
Risk Management
Microsoft Office Suite (Excel, Word)
Security Infrastructure Projects (Asset)
Government or Non-profit Grant Programs (Asset)
Construction (Asset)
Facilities Management (Asset)
Procurement (Asset)
Security (Asset)
Community Institutions Experience (Asset)
Canadian Security Infrastructure Funding Programs Knowledge (Asset)

Location

Client/Institution Sites
Vendor Meetings

Work Type

Full-Time
Contract
Office-based
Travel Required

Experience Level

3-5 years

Salary/Compensations

$50,000 to $60,000 for a 6-month period

About the Company

Established in 2024, the Jewish Security Network (JSN) is an independent security agency dedicated to empowering the Jewish community to proactively safeguard itself.
Working in partnership with law enforcement and other security organizations, JSN promotes a culture of personal responsibility, vigilance, and preparedness.

Equal Opportunity

JSN is an equal opportunity employer and is committed to creating an accessible and inclusive organization.
We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).
Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.