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About the Role

The Program Specialist VII serves as the Division Coordinator for the Community Health Improvement (CHI) Division, reporting directly to the Associate Deputy Commissioner (ADC). This senior-level position performs consultative services and technical assistance, leading the implementation and management of complex program initiatives. Responsibilities include planning and overseeing division and agency programs, policies, and procedures, and advising on grant and funding actions, rulemaking, and policy implementation. The role involves evaluating program operations, making recommendations for improvements, and serving as a liaison to executive directors and other senior groups. This position also oversees rules development, updates, and document review, requiring initiative and independent judgment. Occasional extra hours may be required to meet deadlines and support agency mission-critical reporting.

Responsibilities

Coordinates review, revision, and approval of action memos, executive correspondence, reports, or publications for the Division Office.
Prepares reports, briefing documents, presentations, and talking points for the ADC and Deputy Commissioner.
Manages division-level coordination for grant and funding actions review, ensuring materials meet standards, deadlines, and routing protocols.
Coordinates rule-making processes for the Division, guiding staff and reviewing statutes and policies for rule revisions.
Identifies process improvements and facilitates the development and revision of operational policies and procedures.
Reviews policies and procedures for the entire division on various operational topics.
Responds to legislative and external inquiries and requests.
Serves as a liaison to staff, government agencies, community organizations, or the public to explain program specifics and requirements.
Participates in Division consultation regarding advisory committee and council activities and written products.
Reviews advisory committee operations across the Division for consistency.
Performs other duties as assigned, including supporting disaster response, recovery, or Continuity of Operations (COOP) activation.

Requirements

Graduation from an accredited four-year college or university.
At least 2 years' experience overseeing or coordinating state agency rules.
At least 2 years' experience coordinating and reviewing large-scale assignments across multiple areas.

Skills

Knowledge of local, state, and federal laws related to the program area.
Knowledge of public administration techniques.
Knowledge of training and marketing techniques.
Knowledge of program management processes and techniques.
Knowledge of public administration and management techniques.
Knowledge of Texas legislative and appropriations process.
Knowledge of Texas Rule development and update processes and procedures.
Skill in identifying measures or indicators of program performance.
Skill in the use of a computer and applicable software.
Knowledge of management techniques.
Knowledge of statistical analysis processes.
Knowledge of budget processes.
Knowledge of research techniques.
Skill in bill analysis and tracking.
Skill in monitoring and coordinating response to legislative and other inquiries.
Strategic planning and goal setting skills.
Skills in the use of computer for word processing, spreadsheet and mainframe applications.
Skills in gathering and analyzing information.
Excellent communication skills both written and verbal.
Skill in conducting and facilitating meetings.
Ability to gather, assemble, correlate, and analyze facts.
Ability to devise solutions to problems.
Ability to market programs.
Ability to prepare reports.
Ability to develop, evaluate, and interpret policies and procedures.
Ability to communicate effectively.
Ability to provide guidance to others.
Ability to serve as a lead worker providing direction to others.
Ability to work in a high profile and fast-paced environment.
Ability to establish goals and objectives.
Ability to devise solutions to administrative problems.
Ability to write, develop, implement and evaluate administrative policies and procedures.
Ability to express complex ideas clearly and accurately both verbally and in writing.
Ability to work collaboratively in teams.
Ability to provide effective mentoring and guidance to program staff.

Location

AUSTIN

Work Type

Eligible for Telework
Full time

Experience Level

Senior level
At least 2 years' experience overseeing or coordinating state agency rules
One or more years of experience with the rulemaking process for the Texas Health and Human Services (HHS) System preferred
At least 2 years' experience coordinating and reviewing large-scale assignments across multiple areas

Education Level

Graduation from an accredited four-year college or university
Master’s degree preferred

Salary/Compensations

$5,797.66 - $7,652.91 Monthly

Benefits

Insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

About the Company

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas.
If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Equal Opportunity

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability.
DSHS uses E-Verify.