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About the Role

This new position will play a critical cross-functional role in ensuring the efficient operation, strategic learning, and effective execution of the CCC team's initiatives. This position is central to managing the CCC's grantmaking processes; coordinating essential grantee reporting and progress tracking functions; supporting management of the program budget; and providing high-quality project management for key internal and external activities, including arranging convenings that support its network. The Systems and Process Manager will be a key liaison between CCC and other CWF departments, drive process improvements, facilitate strategic knowledge sharing (internal and external), and actively contribute to fostering a positive and inclusive team culture. Success in this role requires a strong process orientation, meticulous attention to detail, demonstrated grants management expertise, and the ability to autonomously manage multiple complex projects.

Responsibilities

Manage CCC grantmaking processes and operations, including budget coordination, systems management, data accuracy, reporting, and compliance adherence.
Coordinate with CWF departments and staff to streamline CCC operations and serve as the team's budgeting, grantmaking, and reporting liaison.
Develop and manage processes and data collection that contribute to CCC's Monitoring, Evaluation, and Learning (MEL) functions.
Manage and support internal team needs, including tracking progress of the team’s annual milestone calendar, developing program presentation materials, co-designing and facilitating CCC team meetings and retreats, and developing an internal learning agenda.
Manage and execute grantee learning events and engagement, CCC grantee-funder convenings, and other strategic knowledge-sharing activities.
Take a leadership role in shaping a positive team culture, actively fostering collaboration and inclusivity.

Requirements

Bachelor’s degree or equivalent
At least 6 years of experience in project management roles
Demonstrated history of solution-oriented project management, including the ability to initiate and manage multiple simultaneous projects, prioritize tasks, and work effectively and efficiently with minimal supervision
Process-oriented mindset with keen attention to detail and strong organizational skills.
Assiduous attention to detail and protocol
Experience in designing and leading meetings or convening planning processes
Competence in MS Excel, PowerPoint, Word, Outlook, along with competence in database management (e.g., Salesforce, GMS) and project management tools (e.g., Asana)
Good personal and interpersonal communication skills, including the ability to effectively present information and respond to inquiries from partners and colleagues
Commitment to the mission and values of ClimateWorks Foundation
Willingness to be flexible, adaptable, and proactive in a dynamic work environment
Ability to participate in periodic early morning or evening calls to accommodate our international partners
Familiarity with or experience in the non-profit sector or philanthropy
Experience managing/tracking budgets
Familiarity or experience with grants management, including developing and implementing process improvements and systems
Strong written and oral communications skills
Experience creating and managing processes that produce high-quality materials and products
Familiarity or experience with Monitoring, Evaluation, and Learning (MEL) frameworks or systems is a plus
Ability and willingness to travel as needed, including international travel

Skills

Project management
Process improvement
Data collection
Budget coordination
Systems management
Reporting
Compliance adherence
Grantee reporting
Progress tracking
Strategic knowledge sharing
Team culture
MS Excel
MS PowerPoint
MS Word
MS Outlook
Database management
Salesforce
GMS
Asana
Meeting design
Convening planning
Written communication
Oral communication

Location

San Francisco, CA
New York, NY
Other US locations considered

Work Type

Hybrid (1-2 days/month in office for SF/NYC based)

Experience Level

6+ years of experience in project management roles

Education Level

Bachelor's degree or equivalent

Salary/Compensations

Tier 1: $120,000 to $130,000 (SF Bay Area/NYC)
Tier 2: $110,000 to $120,000 (Other US locations)

Benefits

100% healthcare coverage plans (medical, dental, and vision)
20 days of paid time off for first-year employees, with incremental paid time off in subsequent years
14 paid holidays annually
Paid sabbatical leave for qualifying employees
401(k) plan with contributions from ClimateWorks and matching employee contributions
Life insurance and disability (short-term and long-term) coverage
Support for families, including fertility, child, elder, and pet care
Access to physical wellness benefits (e.g., gym memberships, fitness equipment)
Financial wellness (e.g., financial planning services)
Mental wellness (e.g., therapy and coaching)

About the Company

The Clean Cooling Collaborative (CCC) is a high-impact team within ClimateWorks Foundation (CWF) dedicated to accelerating the global transition to efficient, climate-friendly cooling solutions.
The team works to reduce the climate impact of the cooling sector while increasing access to life-saving clean cooling for those who need it most.
The team drives philanthropic strategy, catalyzes a network of high-impact grantees, and supports cutting-edge initiatives to realize a future where cooling is sustainable and accessible.
ClimateWorks Foundation is a catalyst for accelerating climate progress, driving bold solutions that benefit people and the planet.
We connect funders and implementing organizations worldwide to identify and scale transformative solutions across sectors and geographies, achieving faster, greater impact together.
Since 2008, ClimateWorks has granted over $2 billion to more than 850 grantees across 50 countries, working with over 80 funders.

Equal Opportunity

ClimateWorks Foundation is committed to the principles of equal employment opportunity and compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act.
We make decisions about all aspects of our employment practices, without regard to race, color, age, national origin, religion, sexual orientation, gender, gender identity, marital status, sex (including childbirth, breastfeeding, and related medical conditions), pregnancy, uniform service member and veteran status, citizenship status, disability, protected medical condition, genetic information, or any other status protected under applicable federal, state, or local laws.
As part of our commitment to centering diverse people and perspectives and providing equal opportunities, we ensure that individuals with disabilities are provided with reasonable accommodations.
If a reasonable accommodation is needed to participate in the job application process, please note that in your application.