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About the Role

Arcadis is seeking a talented Lead, Document Management & Mobilization to join our team in Canada. This role is central to effective document management and project mobilization for Civil Engineering projects, ensuring company and project procedures are implemented with accuracy, consistency, and strong communication across delivery teams. The Lead will support the broader project management set up, helping establish the document management framework, workflows, reporting cadence, and team structure required to support successful project delivery.

Responsibilities

Lead all document management and mobilization activities for the project.
Oversee the Document Management function through to final handover, ensuring robust, compliant, and traceable processes across all phases while operating as an integrated part of the project management team.
Lead, coach, and coordinate a document management team of approximately 10 people, setting priorities, managing workload, supporting performance, and ensuring the team works efficiently and consistently against project requirements.
Establish and maintain document management processes, including archiving, controlling, retrieving, scanning, imaging, indexing, organizing, classifying, sorting, and categorizing project records in line with the project document management system.
Play a key role in stakeholder management, working closely with internal project teams, clients, consultants, contractors, and external partners to align expectations, resolve issues, and maintain clear communication on document management requirements and workflows.
Support project mobilization by helping establish document management tools, processes, registers, reporting mechanisms, and team routines during the early stages of delivery.
Support file migrations, audit activities, document issue processes, approvals, quality checks, and regular status reporting to ensure project information remains accurate, accessible, and aligned with established procedures.

Requirements

Proven experience in document management, document control, project mobilization, or information management within the Civil Engineering sector, ideally Transportation.
Experience supporting large and complex projects from mobilization through delivery and handover – P3 experience would be desirable.
Demonstrated ability to lead a team, set priorities, manage workload, support performance, and create effective ways of working for a team of approximately 10 people.
Strong stakeholder management skills, with the ability to build relationships, influence outcomes, resolve issues, and coordinate effectively with internal and external partners.
Excellent communication skills, with the ability to present information clearly, manage expectations, escalate risks, and keep project teams aligned.
Understanding of project management set up, including governance, reporting rhythms, process implementation, team routines, and project controls interfaces.
Ability to prioritize daily tasks, manage time well, multitask, troubleshoot, and support multiple deadlines in a fast-paced project environment.
Detail-oriented, dependable, and trustworthy when working with complex, sensitive, and high-volume project information.
Self-directed and collaborative, with the ability to work independently while remaining closely connected to the wider project management and delivery team.
Experienced with multiple EDMS platforms such as SharePoint, Aconex, ProCore, ASite, InEight, or similar systems.
Self-directed and collaborative, with the ability to work independently while remaining closely connected to project leadership, delivery teams, and key stakeholders.

Skills

Leadership
Document Management
Mobilization
Stakeholder Engagement
Information Management
Project Management
Communication
Team Leadership
SharePoint
Aconex
ProCore
ASite
InEight

Location

Canada

Work Type

Full-time

Experience Level

Lead

Education Level

Bachelor’s Degree
Diploma in Information Management
Diploma in Project Management
Diploma in Business Administration
Diploma in Engineering

Salary/Compensations

$96,800 - $145,200

About the Company

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life.
We believe everyone's contribution matters.
We are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet.
Make your mark, on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Join Arcadis. Create a Legacy.

Equal Opportunity

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions.
Our ambition is to be an employer of choice and provide a great place to work for all our people.
We are an equal opportunity and affirmative action employer.
Women, minorities, people with disabilities and veterans are strongly encouraged to apply.
We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.