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About the Role
The Buyer III reports to the Manager, Small Purchasing & Investment Recovery and is responsible for purchasing supplies, equipment, services, and construction through formal and informal solicitation methods in accordance with public purchasing policy and procedures. Purchases are high-volume, low to high-dollar, and low to high-risk. This role also utilizes state and federal cooperative contracts and assists in managing the Authority’s Purchase Card (P-Card) program.
Responsibilities
- Perform advisory and technical support services to department customers on a variety of procurement activities.
- Serve as the primary point of contact for all departments by addressing inquiries, researching issues, and offering guidance.
- Train Project Managers and Requestors on policies, procedures, and compliance requirements.
- Provide mentoring and guidance to procurement staff to maintain best practices.
- Receive, examine, and process requisitions for routine and priority goods, services, and construction.
- Prepare informal solicitations (Micro and RFQ) and formal solicitations (IFB, RFP, SOQ) in compliance with applicable rules and regulations.
- Utilize cooperative contracts such as DIR, TXMAS, BuyBoard, H-GAC, and GSA to purchase goods, services, and construction.
- Draft contractual terms for various contract types.
- Create purchase agreements, purchase orders, blanket agreements, and variable quantity contracts.
- Administer contracts and purchase orders ensuring requirements are being met.
- Complete modifications when required and perform close-out activities, ensuring compliance and proper documentation.
- Analyze bids for responsiveness, conduct oral discussions, responsibility surveys, and perform price and cost analysis to determine award suitability.
- Assist requisitioners and buyers with purchase descriptions and justification memos.
- Resolve vendor disputes, evaluate vendor performance, and maintain awareness of market conditions and pricing trends.
- Assist in managing the Purchase Card (P-Card) program, including training, transaction review, compliance checks, reporting, and misuse documentation.
- Update departmental desktop procedures and vendor guides regularly.
- Represent the procurement department at local community outreach activities and events.
- Support Capital Metropolitan Transportation Authority’s Safety Management Systems (SMS) process by following safety and security policies.
- Performs other duties as required and/or assigned.
Requirements
- Bachelor’s degree in purchasing, business or related field.
- Related experience will be substituted on a year-for-year basis up to four (4) years.
- Six (6) years’ experience in the procurement field including three (3) years using formal and informal methods and contract administration, two (2) of which must be in a public setting.
- Proficiency using Microsoft Office Suite including Word, Power Point, Excel, Outlook and Teams, or similar software.
- Knowledge of public purchasing methods and procedures.
- Familiarity with the Federal Transit Administration’s Circular 4220.1F and Chapter 451 of the Texas Transportation Code preferred.
- Ability to compile and analyze data and make complex estimations and projections.
- Ability to establish and maintain effective working relationships and to use tact and diplomacy when working with internal customers and vendors.
- Ability to communicate clearly and concisely in writing and orally and to produce documents using proper sentence structure, grammar and punctuation.
- Ability to maintain fiduciary obligation when handling materials and information of a confidential nature.
- Incumbent must have the ability to stand and sit frequently throughout an eight-hour period, reach vertically for overhead use as well as horizontally.
- Must be able to use a telephone or headset equipment.
- Incumbents must be able to lift and move material weighing up to 20 lbs.
- Perform work at a computer terminal for 6-8 hours a day.
- Function in an environment with constant interruptions.
- All applicants must be currently authorized to work in the United States.
- Annual background checks will be conducted.
Skills
- Procurement
- Purchasing
- Contract Administration
- Solicitation Methods
- Microsoft Office Suite
- Data Analysis
- Communication (Written and Oral)
- Fiduciary Obligation
Location
- Remote (Primary workplace is home or another location in Texas)
- In-office as needed
Work Type
- Remote
- Full-time
Experience Level
- 6 years experience in procurement
- 3 years using formal and informal methods and contract administration
- 2 years in a public setting
Education Level
- Bachelor's degree in purchasing, business or related field
- CPM, CPPO or similar certification preferred or ability to obtain within 1 year
About the Company
- CapMetro is an equal employment opportunity employer and committed to creating a welcoming environment for all employees.
- This position is a "Security Sensitive" position.
Equal Opportunity
- We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, age, or any other protected characteristic as outlined by federal, state, or local laws.
- CapMetro makes hiring decisions based solely on qualifications, merit, and organization needs at the time.