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About the Role

This role supports the day-to-day maintenance of the organization's payroll and accounting functions, ensuring accurate and timely processing of compensation and financial transactions while maintaining compliance with relevant regulations. The ideal candidate is a forward-thinking, solution-oriented, self-motivated individual with effective communication and customer service skills.

Responsibilities

Process bi-weekly payroll, including data entry of timecards and calculating wages, overtime, and deductions.
Collaborate with the management team to ensure timecards are accurate and all discrepancies are corrected before payroll close.
Assist with calculating employees’ hours from timecards and ADP timekeeping systems to ensure accurate and timely pay.
Update and maintain employee records, including paid time off balances.
Troubleshoot payroll issues and verify the accuracy of payroll figures and computations.
Maintain all payroll data and ensure proper file backups and documentation for auditing and compliance.
Update employee payroll profiles for new hires, terminations, and changes in salary, tax withholdings, or benefits.
Maintain strict confidentiality regarding employee and company information.
Act as the first point of contact for employee questions regarding paychecks, benefits, or tax forms.
Ensure all payroll activities comply with federal, state, and local wage and tax laws.
Review, verify, and enter vendor invoices into accounting software; prepare payments via check or electronic transfer.
Assist with generating client invoices, tracking incoming payments, and following up on overdue accounts.
Serve as a primary point of contact for vendor inquiries, building and maintaining positive relationships, and ensuring accurate vendor records are maintained, including W-9 form collection.
Assist as needed with month-end and year-end closing activities.
Maintain an organized and accurate record of all invoices, payments, and correspondence in accordance with company policies and accounting practices.
Assist with other duties as assigned.

Requirements

Bachelor's Degree in Accounting, Finance, or related field, plus 2 years of payroll processing experience; or 4 years of payroll processing experience in lieu of a degree.
In-depth understanding of GAAP (Generally Accepted Accounting Principles); understanding of financial statement preparation and analysis.
Demonstrated ability to communicate and interact in a highly professional manner at all levels.
Strong desire and proven ability to drive and lead corporate accounting processes and procedures such as cash management, AR/AP, month-end close, payroll, and benefits.
Highly driven and self-motivated to work as required, with a hands-on approach to ensure deliverables are produced on time with high quality.
Strong problem-solving and analytical skills; Strong accuracy and attention to detail skills, as well as an aptitude for numbers and quantitative skills.
Ability to handle multiple priorities and effectively meet critical deadlines.

Skills

GAAP
ADP experience preferred
Proficiency with accounting software (Sage, QuickBooks)
Microsoft Office Suite (Excel, Word, PowerPoint)

Work Type

Part Time - 30 Hours

Education Level

Bachelor's Degree in Accounting, Finance, or related field
2 years of payroll processing experience
4 years of payroll processing experience in lieu of a degree