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About the Role
Museum of Ice Cream is seeking a hands-on Creative Producer to lead the production of a major Miami cultural activation and support three additional brand activations. This role requires turning approved ideas into exceptional physical experiences, managing vendors and budgets, and ensuring projects launch successfully.
Responsibilities
- Lead assigned activations from creative approval through sourcing, fabrication, installation, live operation and strike or handoff.
- Build detailed scopes, workbacks, budgets, responsibility matrices, production schedules and launch-readiness checklists.
- Translate creative concepts and partner commitments into clear technical requirements, deliverables, vendor briefs and onsite execution plans.
- Identify, brief and manage fabricators, printers, installers, rental companies, venues, caterers and other production partners.
- Obtain and reconcile estimates, purchase requirements and change orders; track committed and forecasted spend against approved project budgets.
- Manage samples, proofs, materials, dimensions, floor plans, technical drawings, shipping, site access, loading, deliveries and installation logistics.
- Keep schedules, production decks, budgets, decisions, specifications, vendor details and project status current in shared systems.
- Create a clear operating rhythm within Marketing across Creative and Brand Partnerships, and cross-functionally with Experience Design, museum Operations, external partners and vendors.
- Track contractual deliverables and approvals with Brand Partnerships, flag scope changes and ensure production stays aligned with the approved creative and partner expectations.
- Lead or support site visits, installs, technical rehearsals, activation launches and issue resolution in market.
- Surface schedule, cost, quality, safety and operational risks early, recommend solutions and escalate decisions with enough time to act.
Requirements
- 4–6 years of hands-on experience producing experiential marketing activations, branded installations, pop-ups, events, retail environments, museums or other physical consumer experiences.
- A portfolio or case studies demonstrating personal ownership of complex, high-quality activations from planning through onsite execution.
- Experience managing several concurrent projects with fixed launch dates, multiple stakeholders and meaningful external partner expectations.
- Strong vendor-management experience across fabrication, graphics, environmental production, events, installation and logistics.
- Working knowledge of production budgets, estimates, purchase processes, change orders and cost reconciliation.
- The ability to read floor plans, elevations, dimensions, specifications and basic technical or shop drawings.
- Excellent organization, communication and judgment, with the confidence to drive follow-up, make recommendations and escalate risk clearly.
- Availability for regular domestic travel and onsite work, including evenings or weekends when required for installation, launch or live activation support.
Skills
- Experiential marketing production
- Brand activation production
- Installation production
- Pop-up production
- Event production
- Retail environment production
- Physical consumer experience production
- Project management
- Budget management
- Vendor management
- Fabrication
- Graphics production
- Environmental production
- Logistics management
- Reading floor plans
- Reading elevations
- Reading dimensions
- Reading specifications
- Reading technical drawings
- Reading shop drawings
- Organization
- Communication
- Judgment
- Risk management
Location
- Miami
- New York City
- Chicago
- Boston
Work Type
- Temporary contractor
- Full-time (approx. 40 hours per week)
- Onsite work required
- Domestic travel required
Experience Level
- Mid-level
Salary/Compensations
- $65/hr - $75/hr
About the Company
- Museum of Ice Cream is an inclusive & immersive brand, designed to captivate your sweetest fantasy and sugar-filled daydreams online and IRL.
- At Museum of Ice Cream, we invite you to believe in the magic of creativity, to remind you that inclusive spaces do exist, and to show you that childlike wonder is worth savoring.
- In our world, ice cream is the agent of change and the vehicle to ignite the creative spirit that lives in all of us.
- Fueled by the power of imagination, MOIC is a universe of possibilities with tons of room for you to explore.