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About the Role

The Business and Procurement Manager oversees Encore’s commissary kitchen catering contracts, vendor relationships, purchasing operations, and supply chain management. This role manages contract negotiations and procurement activities for food services, raw food purchasing, disposable supplies, office materials, and nutrition program supplies, ensuring cost efficiency, quality, and timely delivery. The position collaborates with program, finance, and operations staff to support organizational needs and maintain effective inventory and purchasing controls.

Responsibilities

Identify and implement strategic purchasing initiatives to improve operational efficiency and reduce organizational procurement costs.
Evaluate pricing trends, vendor agreements, and purchasing practices to achieve measurable cost savings while maintaining quality and service standards.
Develop competitive bidding and sourcing strategies designed to target annual savings goals.
Standardize purchasing procedures and product selections to maximize economies of scale.
Provide regular reporting to leadership on purchasing trends, savings initiatives, and vendor performance metrics.
Maintain and review Encore’s Procurement Policies and Procedures annually.
Manage Encore’s commissary kitchen catering contracts and vendor relationships.
Lead negotiations for catering, food service, and supply contracts.
Monitor vendor performance, contract compliance, pricing structures, and service quality.
Develop and maintain strong working relationships with suppliers, distributors, and service providers.
Research and evaluate new vendors and sourcing opportunities.
Oversee purchasing activities for raw food and kitchen ingredients, disposable food service supplies, nutrition program supplies, and office and operational supplies.
Coordinate purchasing schedules to ensure uninterrupted program operations.
Review and approve purchase requests, invoices, and procurement documentation.
Ensure purchasing practices comply with organizational policies and funding source requirements.
Monitor inventory levels and implement inventory control procedures.
Coordinate with kitchen, program, and administrative staff regarding supply needs and usage trends.
Analyze purchasing data and spending patterns to identify cost-saving opportunities.
Assist with budget planning and forecasting related to procurement and food service operations.
Maintain accurate procurement records, contracts, and vendor files.
Reconcile purchasing records and assist finance staff with invoice verification and payment processing.
Develop and monitor procurement-related budgets.
Track actual spending against budget.
Identify variances and recommend corrective actions.
Support annual budget development and forecasting.
Prepare reports related to purchasing activity, vendor performance, and cost analysis.
Support audit requests and documentation related to procurement activities.

Requirements

Bachelor’s degree in Business Administration, Supply Chain Management, Operations, or related field preferred.
Minimum of 3–5 years of experience in procurement, purchasing, food service operations, or vendor management.
Experience negotiating contracts and managing supplier relationships.
Knowledge of food purchasing, inventory management, and procurement best practices preferred.
Strong organizational, analytical, and problem-solving skills.
Proficiency in Microsoft Office, particularly Excel.
Ability to manage multiple priorities and work collaboratively across departments.
Excellent written and verbal communication skills.
Experience in nonprofit, senior services, congregate meal, or commissary kitchen environments preferred.
Familiarity with government-funded program procurement requirements preferred.
Experience with food vendors, catering operations, or institutional purchasing preferred.

Skills

Procurement
Purchasing
Food Service Operations
Vendor Management
Contract Negotiation
Supplier Relationship Management
Inventory Management
Cost Management
Supply Chain Management
Microsoft Office
Excel
Organizational Skills
Analytical Skills
Problem-Solving Skills
Communication Skills

Location

Midtown Manhattan

Work Type

In Person/ On-Site
Full Time

Experience Level

3-5 years

Education Level

Bachelor's degree preferred

Salary/Compensations

Up to $120,000 annually

Benefits

Medical insurance (with Employee contribution)
Dental & Vision plans with coverage beginning on the first day of hire
Generous paid time off (vacation, personal days, sick days and earned floating holidays)
403(b) with 3% Employer Match after a year of employment
Flexible Spending Account
Dependent Care benefits
Transit benefits

About the Company

Encore Community Services is dedicated to improving the quality of life for older New Yorkers so they can thrive.
Through a comprehensive range of programs and services, Encore connects older adults with the support, resources, and opportunities they need to age in place comfortably and with dignity.
Encore is recognized as one of New York City’s most respected and trusted nonprofit organizations serving older adults.
As a leader in the human services field, Encore remains at the forefront of innovative approaches to meeting the evolving needs of older New Yorkers while advocating for the essential human service professionals who help sustain the City’s safety net.
This is an opportunity to join a mission-driven organization that values its employees as its most important resource and recognizes that a strong, supported workforce is essential to advancing its mission.