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About the Role
The Director of District Records provides district-wide leadership, coordination, and governance for all district records, ensuring the organization's recordkeeping infrastructure is accurate, secure, and compliant with state and federal regulations. This role acts as a strategic partner, establishing consistent standards and promoting modern, digital-first records management initiatives to maintain data integrity.
Responsibilities
- Directly manage Student Enrollment and Records Coordinator and District Records Manager.
- Facilitate district-wide collaboration among departmental records coordinators.
- Establish clear operating rhythms and standardized documentation practices.
- Provide ongoing guidance, communication, and resources to support departmental records leads and campus personnel.
- Lead the development, implementation, and revision of district records management policies, standards, and procedures.
- Maintain the district’s Records Management Program and Records Control Schedules.
- Provide expert guidance on the classification, retention, storage, and approved destruction of all district records.
- Recommend standards for digital file structures, naming conventions, archival practices, and permissions management.
- Ensure district-wide compliance with FERPA, TSLAC rules, the Texas Public Information Act, and federal privacy regulations.
- Work collaboratively with Legal Services on public information requests, subpoenas, litigation holds, audits, and investigations.
- Conduct periodic reviews and audits to improve compliance, mitigate risk, and strengthen documentation practices.
- Maintain secure and compliant access protocols for sensitive or confidential documents.
- Partner with the Enterprise Applications Team to support electronic document management systems (EDMS), digital archives, and automated retention capabilities.
- Support modernization and digital transformation efforts to strengthen district-wide recordkeeping efficiency.
- Partner with SIS, PEIMS, and Data teams to align digital student information with district records management practices.
- Develop and deliver district-wide training on records management, retention schedules, and departmental responsibilities.
- Serve as the primary district resource and subject-matter expert for all records-related inquiries.
- Support departments in ensuring timely and accurate responses to internal and external records requests.
- Maintain up-to-date materials, manuals, and procedures.
- Perform all other duties as assigned.
Requirements
- Bachelor’s degree required.
- Experience in records management, compliance, governance, or public administration.
- Experience with records and record compliance.
- Experience in K-12 education or a similarly regulated educational setting.
- Advanced knowledge of Texas PEIMS requirements, TWEDS standards, and TSDS submission processes.
- Deep functional expertise in PowerSchool student information system configuration and state reporting functionality.
- Strong analytical skills with the ability to review large data sets, identify discrepancies, and translate findings into actionable correction plans.
- Experience developing or collaborating on reporting dashboards and data visibility tools.
- Demonstrated ability to manage multiple high-stakes deadlines simultaneously.
- High level of professional communication skills, including the ability to present to campus staff and senior leaders, facilitate cross-functional discussions, and provide clear written guidance.
Skills
- Strategic Decision Making
- Manage Work and Teams
- Grow Self and Others
- Build a Culture of Trust
- Communicate Deliberately
- Texas PEIMS requirements
- TWEDS standards
- TSDS submission processes
- PowerSchool student information system
- Ed-Fi data flows
- Data reconciliation
- Reporting dashboards
- Data visibility tools
- Power BI
- OnDataSuite
- Project management
- Professional communication
- Presentation skills
- Cross-functional discussion facilitation
Location
- Texas
- Austin
- El Paso
- Houston
- Permian Basin
- Rio Grande Valley
- San Antonio
- Tarrant County
Work Type
- Full-time
- Onsite
- Hybrid
Experience Level
- Director
Education Level
- Bachelor's degree
- Master's degree
Salary/Compensations
- $98,200 - $115,900
- Performance pay based on organizational performance and goal attainment
Benefits
- Medical, dental, and vision plans
- Disability insurance
- Life insurance
- Parenting benefits
- Flexible spending account options
- Generous vacation time
- Referral bonuses
- Professional development
- 403(b) plan
- Relocation stipend
About the Company
- At IDEA the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.