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About the Role
We are seeking an exceptional Executive Assistant to provide high-level support to the Chair / CEO of a leading global talent business. This role requires a proactive, commercially minded individual who will act as a true right-hand partner, managing priorities, building relationships, and ensuring seamless operations.
Responsibilities
- Manage a highly complex and ever-changing diary, coordinating 30-40+ meetings per week
- Prioritize competing demands and proactively manage scheduling challenges
- Coordinate meetings across multiple stakeholders, locations and time zones
- Act as a trusted gatekeeper, ensuring time is spent on the highest priorities
- Build strong relationships with senior stakeholders, clients, talent and external partners
- Act as a key point of contact on behalf of the executive
- Represent the business with professionalism, discretion and credibility
- Prepare high-quality briefing packs, presentations and meeting materials
- Research clients, companies and key stakeholders ahead of meetings
- Ensure the executive is always informed, prepared and positioned for success
- Coordinate complex international and domestic travel arrangements
- Manage expenses and executive administration
- Support projects and priorities as required
Requirements
- Significant experience supporting C-suite executives, CEOs, Founders or Chairs
- Experience within media, entertainment, talent, broadcast or agency environments
- Proven ability to manage complex diaries and competing priorities
- Exceptional organisational and communication skills
- Strong stakeholder management and relationship-building abilities
- Experience supporting high-profile executives and clients
- Advanced PowerPoint, Outlook and Microsoft Office skills
- High levels of discretion, judgement and professionalism
- Proactive and always thinking three steps ahead
- Highly organised with exceptional attention to detail
- Calm, adaptable and solutions-focused under pressure
- Commercially aware with strong emotional intelligence
- Confident building relationships with senior stakeholders and clients
- Naturally curious, resourceful and motivated
- A genuine team player with a positive, can-do attitude
Skills
- Diary Management
- Stakeholder Engagement
- Meeting Preparation
- Travel Coordination
- Executive Operations
- Relationship Building
- Microsoft Office Suite (PowerPoint, Outlook)
- Discretion
- Judgement
- Professionalism
- Emotional Intelligence
- Attention to Detail
Experience Level
- Significant experience supporting C-suite executives, CEOs, Founders or Chairs
Salary/Compensations
- Competitive salary
Benefits
- 27 days annual holiday
- Private healthcare
- Employer contributory pension
- Life assurance
- Income protection
- Subsidised gym membership
- Learning opportunities around D&I
- Mentoring programmes
- Opportunity to participate in Employee Led Networks and events
- Personal development support
About the Company
- M+C Saatchi Talent is a leading global talent business.
- M+C Saatchi Group has pledged its commitment to create a company that values difference, with an inclusive culture.
Equal Opportunity
- M+C Saatchi Group continues to be an Equal Opportunity Employer which does not and shall not discriminate, celebrates diversity and bases all hiring and promotion decisions solely on merit, without regard for any personal characteristics.
- If you require any reasonable adjustments throughout the recruitment and selection process, please make us aware as part of your application.
- All employee information is kept confidential according to General Data Protection Regulation (GDPR).