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About the Role
We are seeking a Legal Assistant - Business Law, to independently manage the daily activities of lawyers’ practices and other tasks for the Business Law practice group in our Toronto office. To be successful in this role, you must take pride in keeping practices organized with the ability to thrive in a share team. You possess excellent written and verbal communication skills, quick turnaround time, a keen eye for detail and a professional attitude. Some Corporate experience is a definite asset.
Responsibilities
- Managing all administrative tasks, including email/calendar management, coordinating and scheduling client meetings, updating calendar based on conflicts and urgent changes; proactive and timely responsive to client enquires.
- Handling accounting, trust funds, billing processes (i.e. file openings, conflict searches, dockets, credit limits, invoices, trust summaries, expenses, filing documents in DMS etc.).
- Managing volumes of filling and file organization; electronic and paper.
- Assist with the preparation of corporate documents, letters, closing agendas, and full assistance on transactions.
- Providing assistance to group billing support.
- Sending in-person and virtual (Zoom, Webex, MS Teams) meeting invites and coordinate the logistics (IT, catering, documents, etc.) for client meetings.
- Communicating in a professional manner with clients, lawyers and other team members.
- Other duties as assigned.
Requirements
- Community College Certificate/Diploma in a Legal Assistant program and/or equivalent experience working in a legal professional environment.
- At least 5 years experience as a Business Law/Corporate Legal Assistant.
- Strong organizational, prioritizing, multi-tasking, sound judgement and time management skills.
- Excellent proofreading skills (ability to check typed material for grammatical, typographical, spelling, word usage, and format errors).
- Ability to work independently, follow instructions with minimal supervision, take initiative.
- The ability to communicate with high-profile clients and the ability to maintain confidentiality and diplomacy at all times.
- Strong problem solving skills.
- Willingness to adapt and contribute to the team.
- Looking for advanced IT skills.
- Corporate M&A experience will be considered an asset.
Skills
- Written communication
- Verbal communication
- Organizational skills
- Prioritizing
- Multi-tasking
- Sound judgement
- Time management
- Proofreading
- Problem solving
- Advanced IT skills
Location
- Toronto
Work Type
- Flexible working options
Experience Level
- At least 5 years experience as a Business Law/Corporate Legal Assistant
Education Level
- Community College Certificate/Diploma in a Legal Assistant program
Salary/Compensations
- $58,000 - $70,000
Benefits
- Health, Dental and Vision Care
- Employee Assistance Program
- Life Insurance
- Short Term and Long Term Disability Insurance
- 3+ Weeks’ Vacation
- 10 Personal Days
- Maternity Leave Top-up
- Firm matching Group Retirement Savings plan
- An individual TFSA with low fund management fees and competitive investment options
- A wellness spending account
- Professional Development opportunities
- Employee appreciation events
- Charitable giving programs
About the Company
- As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.
- Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
Equal Opportunity
- Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our People and Culture department of the nature of the accommodation that you may require, to ensure your equal participation.