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About the Role

The Procurement Specialist is responsible for strategizing and negotiating with suppliers and vendors to acquire the most cost-effective deals and reduce procurement expenses. This role manages the full spectrum of the purchasing process, including supplier selection, contract negotiation, purchase order execution, delivery, and stock optimization.

Responsibilities

Provide oversight and direction for procurement activities.
Understand and meet departmental procurement needs.
Implement best practice procurement strategies, policies, and processes.
Manage the procurement budget and promote cost savings.
Develop and implement policies for an effective procuring process.
Conduct business review meetings with stakeholders to assess risk and identify opportunities.
Provide management reports on purchasing, controls, and processes.
Monitor price fluctuations and update relevant departments.
Ensure operations comply with health, safety, and environmental policies.
Review the marketplace for supply chain opportunities and threats.
Build relationships with vendors to enhance product knowledge and service delivery.
Develop RFx proposal processes for fair competition.
Perform all procurement and contracting activities, including pre-qualification, tender management, and negotiation.
Assist with the creation, posting, and review of RFPs and evaluation of candidates.
Perform risk assessments on all potential contracts and agreements.
Build and maintain key relationships with stakeholders, vendors, and supply partners.
Collaborate and negotiate with stakeholders to facilitate purchasing strategy compliance.
Negotiate contract terms and deadlines with vendors and suppliers.
Review and ensure the delivery of quality services and favorable pricing.
Manage technology systems for tracking shipment, inventory, and supply.
Approve purchase orders and confirm delivery of goods and services.
Identify cost reduction opportunities to achieve financial goals.
Work with the legal department to ensure favorable contract terms.
Perform other duties as required.

Requirements

University degree or college diploma in supply chain management, logistics, business administration, or equivalent.
3 years of experience in a purchasing management or similar role, preferably within a non-for-profit environment.
Experience using supply chain management software and tools.
In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
Proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint, and Teams).
Strong Excel skills (pivot tables, lookups, conditional logic) and experience building reporting dashboards.
Experience with Power Automate (or similar workflow automation tools).
Demonstrated success developing and maintaining effective working relationships with community organizations and major stakeholders.
Excellent written and verbal English language communication skills.
High level of judgment and integrity, including excellent decision-making skills and a sense of urgency.
Must be qualified to work in Canada legally.
Able to provide a Vulnerable Sector Screening check with a ‘Clear’ or satisfactory result.

Skills

Supply Chain Management
Logistics
Business Administration
Purchasing Management
Supply Chain Management Software
Contract Preparation and Review
Invoicing
Negotiation
Microsoft 365
Excel (Pivot Tables, Lookups, Conditional Logic)
Reporting Dashboards
Power Automate
Stakeholder Relationship Management
Communication Skills
Decision Making
Urgency

Work Type

Full-Time
Permanent

Experience Level

3 years of experience in a purchasing management or similar role

Education Level

University degree or college diploma in supply chain management, logistics, business administration, or equivalent

Salary/Compensations

$45,000 - $55,000

About the Company

Dixon Hall may use Artificial Intelligence-assisted tools during the recruitment process to support efficiency and consistency.
Dixon Hall is dedicated to fostering an inclusive selection process and work environment, guided by their Race Relations and Employment Equity Policies.
To achieve their goal of inclusivity and diversity, Dixon Hall actively seeks exceptional candidates from varied backgrounds and with lived experiences.
Individuals who self-identify as being from marginalized communities, including Indigenous peoples, racialized persons, persons with disabilities, and those from the 2SLGBTQIA+ community or who have experienced homelessness, are strongly encouraged to apply.

Equal Opportunity

Dixon Hall is dedicated to fostering an inclusive selection process and work environment, guided by their Race Relations and Employment Equity Policies.
If selected for an interview, please inform the hiring manager or the People and Culture team at peopleandculture@dixonhall.org of any accommodations you may require during the interview process.
To achieve their goal of inclusivity and diversity, Dixon Hall actively seeks exceptional candidates from varied backgrounds and with lived experiences.
Individuals who self-identify as being from marginalized communities, including Indigenous peoples, racialized persons, persons with disabilities, and those from the 2SLGBTQIA+ community or who have experienced homelessness, are strongly encouraged to apply.