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About the Role
This role offers an exciting opportunity for an ambitious, highly organized Executive Assistant to work closely with the General Manager of Daily Mail US, playing a key role in supporting leadership and the day-to-day operation of the US business. The position requires exceptional judgment, discretion, attention to detail, and resourcefulness in a fast-paced, high-profile media environment.
Responsibilities
- Manage the General Manager's complex calendar, including internal meetings, external appointments, travel, events, and changing priorities.
- Prepare agendas, briefing materials, presentations, reports, and other documents for meetings and executive engagements.
- Act as a trusted point of contact and gatekeeper for the General Manager, managing internal and external communications with professionalism and discretion.
- Coordinate meetings, projects, and priorities across editorial, commercial, advertising, marketing, finance, HR, legal, product, and other teams.
- Track key decisions, follow-ups, deadlines, and action items to ensure priorities are executed effectively.
- Draft, edit, and coordinate executive correspondence, presentations, reports, and other communications.
- Manage domestic and international travel arrangements, itineraries, accommodations, transportation, and meeting schedules.
- Organize leadership meetings, off-sites, conferences, client meetings, dinners, and company events.
- Build and maintain strong relationships with senior executives, colleagues, clients, agencies, and external partners.
- Support special projects, strategic initiatives, and business priorities as directed by the General Manager.
- Coordinate with colleagues across the wider Daily Mail organization, including UK and international teams where required.
- Anticipate the General Manager's needs and proactively identify issues, opportunities, and competing priorities.
- Handle confidential business, personnel, financial, and strategic information with the highest level of discretion.
- Ensure the General Manager is consistently prepared, informed, and supported across all key priorities and engagements.
Requirements
- Minimum 5 years of experience supporting a senior executive, preferably a General Manager, President, CEO, Managing Director, or equivalent.
- Demonstrated experience managing complex calendars, travel, meetings, and competing priorities.
- Exceptional organizational, time-management, and prioritization skills.
- Outstanding written and verbal communication skills.
- Excellent judgment, discretion, and ability to handle confidential information.
- Strong proficiency with Microsoft Office and/or Google Workspace.
- Ability to prepare polished presentations, briefing documents, reports, and executive correspondence.
- Strong interpersonal skills and confidence communicating with senior executives and external stakeholders.
- Ability to work independently, anticipate needs, and solve problems with minimal direction.
- Ability to work quickly and effectively while maintaining exceptional attention to detail.
- Comfortable managing last-minute changes and multiple competing deadlines.
- Strong understanding of professional etiquette and executive-level communication.
- Experience in digital media, publishing, advertising, entertainment, technology, or another fast-paced environment is advantageous.
- Experience coordinating cross-functional projects or supporting strategic business initiatives is a plus.
Skills
- Organization
- Time-management
- Prioritization
- Written communication
- Verbal communication
- Judgment
- Discretion
- Handling confidential information
- Microsoft Office proficiency
- Google Workspace proficiency
- Presentation preparation
- Briefing document preparation
- Report preparation
- Executive correspondence
- Interpersonal skills
- Stakeholder communication
- Problem-solving
- Attention to detail
- Adaptability
- Collaboration
Location
- New York, NY
Work Type
- Full-time
- Onsite
Experience Level
- Minimum 5 years of experience supporting a senior executive
Salary/Compensations
- $95,000- $105,000.00
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- 401(k)
- Generous paid time off
- Professional development opportunities
About the Company
- The Daily Mail reaches over a billion people globally every month, renowned for its agenda-setting exclusives, breaking news, incisive commentary, and in-depth investigations.
- Delivers a unique editorial blend spanning showbiz, royals, lifestyle, health, sport, money, and more.
- Maintains a powerful presence across social media, engaging more than 150 million followers and delivering more than 6 billion video views each month across platforms including Facebook, TikTok, Instagram, YouTube, and Snapchat.
Equal Opportunity
- Daily Mail US is an Equal Opportunity Employer (EOE).
- Committed to fostering diversity and maintaining an inclusive workplace culture.
- Welcome applications from all qualified candidates regardless of ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status, or disability.
- Disability Confident Committed.
- Provide alternative formats for recruitment documentation or reasonable accommodations during the recruitment process upon request.