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About the Role

This position reports to the Office Managing Partner and Director of Administration. This role will oversee and manage the day-to-day financial and operational activities of the office.

Responsibilities

Manage the overall direction, coordination, and evaluation of subordinate managers, including Human Resources Manager, Facilities Manager, Records Manager, Accounting & Billing Manager, and Conference Room Coordinator.
Develop, analyze, present, and monitor the NY Office budget and provide detailed information for review and approval by firm leadership.
Oversee office accounting functions including accounts receivable, accounts payable, expense reimbursement, and trust accounting.
Serve as a liaison between Firmwide Collections, Intake, Finance, and Billing teams to ensure compliance.
Work closely with the Firmwide Collections team to manage client collections as directed by the Managing Partner and/or Billing Attorney.
Participate in the NY Office strategic and business planning.
Partner with the Human Resources Manager to develop and implement office procedures, address staff concerns, and support a positive work environment.
Oversee the operation and maintenance of office facilities such as safety programs, security systems, supplies, vendor contracts, and equipment.
Plan and execute major office events such as the Rockefeller Center Christmas Tree Viewing Event, Office Holiday Party, and firm management meetings.
Perform other duties as requested and assigned.

Requirements

Bachelor’s degree in accounting, finance or business with a minimum of 10 years of law firm operations experience.
Strong analytical and communication skills in both written and oral formats.
Ability to interact effectively with attorneys and other key personnel.
Exhibit a high degree of responsiveness, diplomacy, and professionalism.
Exceptional communication and interpersonal skills, with the ability to influence, collaborate, and build credibility with firm leadership, attorneys, staff, and clients.
Excellent organizational and planning skills with the ability to prioritize multiple tasks and projects to meet deadlines with minimal supervision.
Strong collaboration skills, with the ability to work effectively across offices, departments, and firmwide teams.
Demonstrate good judgment, tact, and flexibility under pressure in a mixed-matrix environment with many stakeholders and potentially competing priorities.
Strong project management and leadership skills, with the ability to manage complex initiatives, build consensus among attorneys and staff, and effectively coordinate across departments.
Advanced proficiency with Microsoft Office and other business applications.
Ability to quickly learn and leverage new technologies and systems.
Ability to exercise discretion with confidential and sensitive information.
Ability to demonstrate impeccable integrity in personal and fiduciary matters.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Ability to work beyond regular business hours as needed to support office operations and business needs.

Skills

Analytical skills
Written communication skills
Oral communication skills
Interpersonal skills
Organizational skills
Planning skills
Collaboration skills
Project management skills
Leadership skills
Microsoft Office proficiency
Business application proficiency
Discretion
Integrity
Diplomacy
Professionalism

Location

New York

Work Type

Full-time

Experience Level

10 years of law firm operations experience

Education Level

Bachelor’s degree in accounting, finance or business
Master’s degree a plus

Salary/Compensations

$300,000-$400,000

Benefits

Competitive salaries
Performance bonus program
Group health, dental, and vision insurance
Multiple plan options and various benefit levels
Same-sex domestic partner coverage
Pre-tax premiums
Coverage begins on date of hire
Group term life/AD&D and voluntary supplemental group universal life insurance
Voluntary accident insurance – self and family
Short-term disability benefits
Long-term disability benefits
Pre-tax benefit programs – dependent care, health care reimbursement and transit/qualified parking
Retirement program – voluntary 401(k) plan

About the Company

BakerHostetler is recognized as one of the leading law firms in the country.
With more than 1,000 attorneys located in 18 offices from coast to coast, BakerHostetler is a great place to work for those who seek professional and personal growth in a collaborative environment.
We deliver the highest quality counsel to our clients, who include many of the nation’s largest and most well-known companies.
BakerHostetler’s values have remained unchanged since our founding more than 100 years ago: dedication to the law, commitment to the highest standard of client service, continuous development of our people and active participation in the communities in which we work and live.

Equal Opportunity

Baker & Hostetler LLP is an Equal Opportunity Employer.