Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

Tailor your resume to this Executive Assistant to Founder role.

Rezi rewrites your resume against Oner Active's job description. Free.

Resume score gauge reading 58 out of 100

Don't guess if your resume is good enough.

See how it scores against the Executive Assistant to Founder posting at Oner Active — free, in seconds.

About the Role

The Executive Assistant will serve as the Founder's right-hand person, providing proactive, commercially aware, and discreet support across the Founder’s business responsibilities. This NYC-based role is crucial for supporting the Founder during the US working day and ensuring seamless communication and handover with the London team and global business.

Responsibilities

Own and manage the Founder’s business calendar, including meetings, calls, events, shoots, travel, and key business commitments.
Act as the primary point of contact for the Founder during the US working day, proactively managing priorities, changes, and competing demands.
Coordinate schedules with the London team and senior stakeholders across UK, US, and international time zones.
Plan the Founder’s calendar well in advance, mapping key meetings, launches, shoots, events, and business priorities across global locations.
Protect the Founder’s time by understanding priorities, challenging meetings where appropriate, and ensuring time is focused on high-value work.
Prepare meeting agendas, briefing information, and relevant documents, ensuring actions and follow-ups are captured and progressed.
Anticipate the Founder’s needs and proactively identify potential conflicts, gaps, or issues.
Support the Founder in operating effectively across the senior leadership team and wider business.
Coordinate with Directors and Heads of Department to ensure the Founder has necessary information, decisions, and materials before key meetings.
Follow up on agreed actions and commitments to ensure priorities continue to move forward.
Support the flow of information between the Founder, NYC team, and London team, including clear end-of-day handovers.
Manage sensitive and confidential information with a high level of discretion and judgment.
Act as an effective gatekeeper and filter requests according to priority and business need.
Plan and coordinate domestic and international business travel for the Founder, including flights, hotels, transfers, and detailed itineraries.
Manage complex travel across multiple time zones, ensuring a seamless door-to-door experience.
Coordinate travel around shoots, launches, events, meetings, conferences, and other business commitments.
Work with relevant personal support where business and personal travel overlap, ensuring clear coordination of responsibilities.
Manage last-minute travel requirements calmly and efficiently.
Support the Founder at business events, shoots, launches, meetings, and other key Oner Active moments.
Coordinate with relevant teams (Production, PR, Brand, Marketing, Creative) to ensure the Founder is fully briefed and supported.
Be present on set or at events when required to manage logistics, schedules, and real-time requests.
Ensure the Founder’s schedule remains on track during high-pressure or fast-moving business days.
Support NYC-based activity while maintaining close alignment with the London team and wider global calendar.
Manage incoming business correspondence, invitations, and requests for the Founder, ensuring appropriate follow-up.
Act as a key point of contact for employees and external stakeholders seeking access to the Founder.
Coordinate business gifting, couriers, shipments, and other ad-hoc business logistics.
Maintain clear records, trackers, and follow-up systems.
Take ownership of urgent and last-minute business requests, using sound judgment to determine priority and escalate where necessary.
Keep the Founder informed of important developments, changes, or risks without creating unnecessary noise.
Operate as the Founder’s dedicated business EA during the US working day from the Oner Active NYC office.
Maintain strong day-to-day communication with the London team, ensuring clear communication of key decisions, actions, changes, and upcoming priorities.
Provide a concise and reliable handover into the UK working day to maintain business continuity across time zones.
Build strong relationships across both the NYC and London teams, becoming a trusted bridge between the two offices.
Understand the wider Oner Active business and its priorities across Brand, Marketing, Creative, Product, Merchandising, CX, Content, Partnerships, and Distribution.

Requirements

Ideally 5+ years’ PA/EA experience, with strong experience supporting a Founder, CEO, or senior executive.
Experience supporting a high-profile individual or senior leader, managing confidential and commercially sensitive information with discretion.
Exceptional organizational skills and the ability to manage a complex, constantly changing business calendar.
Strong judgment and the confidence to prioritize, challenge, and make decisions on the Founder’s behalf where appropriate.
Ability to comfortably and continuously re-prioritize based on conflicting schedules, business priorities, or unforeseen last-minute changes.
A proactive, self-sufficient approach, with the ability to anticipate the Founder’s needs before being asked.
Excellent communication skills and the ability to build trusted relationships with senior stakeholders across different teams and time zones.
Strong attention to detail without losing sight of the bigger picture.
A solutions-driven mindset and natural ability to stay calm and effective under pressure.
Ability to work across UK, US, and international time zones.
Ability and willingness to travel internationally, sometimes at short notice.

Skills

Calendar Management
Executive Support
Communication
Prioritization
Time Management
Discretion
Judgment
Problem-Solving
Interpersonal Skills
Attention to Detail
Adaptability
Travel Coordination
Event Coordination
Stakeholder Management

Location

New York City, NY

Work Type

Full-Time
On-site

Experience Level

5+ years PA/EA experience

Salary/Compensations

$100,000 - $130,000

About the Company

Oner Active believes every woman should include strength training in her life to enhance physical and mental well-being, building strong bodies and stronger minds.
The company's philosophy is rooted in a determined, goal-oriented mindset and an unwavering work ethic, creating success through hard work and determination.
Oner Active challenges itself to create innovative and impactful products, offering a wide variety of colors to ensure all skin tones radiate.
The company's purpose and mission is to unite and empower women to be the strongest version of themselves through strength training, inspiring them to take center stage in the gym.

Equal Opportunity

At Oner Active, we embrace diversity and empower every individual to reach their full potential.
We are committed to creating an environment where everyone feels valued, supported, and able to thrive.
We welcome applications from all backgrounds and are dedicated to ensuring equal access to opportunities during the recruitment process.
If you require any reasonable adjustments or additional support, please reach out to our Recruitment team.