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About the Role

The Operations Administrative Assistant provides administrative and operational support to ensure the smooth and efficient day-to-day functioning of the organization. This position coordinates schedules, maintains records, assists with internal communications, supports operational processes, and helps management and staff stay organized and productive.

Responsibilities

Provide daily administrative support to the operations team and management.
Coordinate calendars, meetings, appointments, and schedules.
Prepare, organize, and maintain reports, documents, spreadsheets, and records.
Process invoices, purchase orders, expense reports, and other administrative paperwork.
Assist with data entry and maintain accurate information in company systems and databases.
Monitor office supplies, equipment, and operational needs and coordinate replenishment when necessary.
Communicate with employees, customers, vendors, and other business partners in a professional manner.
Assist with coordinating projects, deadlines, meetings, and operational activities.
Track and follow up on outstanding tasks, requests, and documentation.
Support onboarding and administrative processes for new employees.
Help identify and resolve routine operational and administrative issues.
Maintain confidentiality of company, employee, and customer information.
Assist with special projects and other duties as assigned by management.

Requirements

1–3 years of administrative, office, operations, or customer service experience preferred.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines.
Proficiency with Microsoft Office, Google Workspace, or similar productivity tools.
Ability to work independently while also collaborating effectively with a team.
Professional, dependable, and solutions-oriented attitude.
Ability to work in a fast-paced environment.
Ability to multi-task and prioritize.
Time management skills working with deadlines.
Ability to conduct themselves in a professional manner.
Strong attention to detail.
Very organized / Methodical.
Excellent telephone communication skills, have a clear and pleasant speaking voice.
Team oriented and personally committed to continuous improvement.
Demonstrated ability to interface effectively and positively with all members of the organization.
Computer literacy and typing skills for basic Microsoft Office and Google G Suite applications.

Skills

Organizational skills
Time-management skills
Written communication skills
Verbal communication skills
Attention to detail
Accuracy
Ability to manage multiple priorities
Ability to meet deadlines
Proficiency with Microsoft Office
Proficiency with Google Workspace
Ability to work independently
Collaboration skills
Professionalism
Dependability
Solutions-oriented attitude
Ability to work in a fast-paced environment
Ability to multi-task
Ability to prioritize
Methodical approach
Telephone communication skills
Team orientation
Continuous improvement
Interfacing effectively with all members of the organization
Computer literacy
Typing skills

Experience Level

1-3 years

Education Level

High school diploma or equivalent
Associate degree preferred
Bachelor's degree preferred