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About the Role
This role combines office and facilities management with HR administration across the employee lifecycle. The ideal candidate will be organized, discreet, proactive, and good with people, ensuring the smooth day-to-day running of the Hayes site and accurate HR processes.
Responsibilities
- Own the day-to-day running of the Hayes office and facilities, including shared spaces, meeting rooms, equipment, supplies, and maintenance.
- Manage office budgets, including ordering, tracking spend, and cost-effectiveness.
- Serve as the primary contact for facilities issues, resolving or escalating as needed.
- Maintain accurate site records, including contracts, maintenance logs, and compliance documentation.
- Greet visitors professionally and manage the visitor sign-in process, communicating health and safety requirements.
- Prepare meeting rooms and shared spaces for visits.
- Manage onboarding processes, including drafting offer letters and contracts, collecting documentation, and coordinating induction and setup.
- Process employee changes such as promotions, transfers, hours changes, and leavers.
- Prepare HR correspondence and ensure timely, accurate record-keeping.
- Maintain digital personnel files in compliance with GDPR and internal policy.
- Maintain and update HR systems, ensuring data accuracy and integrity.
- Produce regular HR reports (e.g., headcount, absence, turnover).
- Administer employee benefits platforms, including updating new starters/leavers, obtaining quotes, and supporting employees with documentation.
- Administer access to Health and Volunteer day.
Requirements
- Experience using an HRIS.
- A basic understanding of employment law.
- Experience supporting payroll or recruitment.
- Experience in a fast-moving operational environment such as FMCG, manufacturing, logistics, or similar.
- Experience managing a site through a period of change or renovation.
Skills
- Organised
- Discreet
- Proactive
- Good with people
Location
- Hayes
Work Type
- Full-time
About the Company
- Candy Kittens are here to shake up the sweet game.
- We’re the Gourmet OG’s serving you damn irresistible sweets that will inspire a future with no nasties.
Equal Opportunity
- We want you to be your authentic self, so we create an environment where you feel like you belong, in a way that's right for you.
- We have a dedicated diversity and inclusion employee resource group that you're welcome to join.
- You'll be part of an open, inclusive, and pioneering team, working with some seriously smart, informed, helpful, funny, dedicated (and very, very modest) people.