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About the Role
We are seeking an enthusiastic and proactive Assistant Building Manager to support the day-to-day management of Finsbury Circus House, a landmark office building in the heart of the City of London. This is an excellent opportunity for an ambitious individual looking to build a career within commercial property and facilities management.
Responsibilities
- Support the day-to-day management of the building and its common areas.
- Conduct regular property inspections and identify maintenance requirements.
- Monitor building services, including M&E systems, lifts, security systems and cleaning services.
- Assist in ensuring the building is maintained to the highest operational standards.
- Support the mobilisation and delivery of property improvement projects.
- Develop and maintain strong relationships with occupiers and visitors.
- Act as a first point of contact for occupier queries and service requests.
- Coordinate occupier communications, building notices and service updates.
- Support tenant engagement initiatives and community events.
- Help deliver an exceptional customer experience throughout the building.
- Liaise with service partners including cleaning, security, M&E and specialist contractors.
- Review contractor performance and monitor service delivery against agreed KPIs.
- Ensure contractors comply with site procedures and health & safety requirements.
- Manage permits to work and contractor access arrangements.
- Assist with the management of statutory compliance requirements.
- Support fire safety procedures, risk assessments and emergency planning.
- Maintain accurate compliance records and documentation.
- Undertake regular health & safety inspections and report findings.
- Assist with incident reporting and follow-up actions.
- Raise purchase orders and process invoices.
- Support service charge budgeting and expenditure tracking.
- Maintain accurate financial records and reporting information.
- Assist with contractor tendering and procurement exercises.
- Support the delivery of environmental and sustainability initiatives.
- Assist in monitoring energy, water and waste performance.
- Promote sustainable practices throughout the building.
Requirements
- Experience within property management, facilities management, hospitality, customer service or a similar environment.
- Strong organisational and administrative skills.
- Excellent communication and relationship-building abilities.
- Customer-focused mindset with a proactive approach.
- Good understanding of health and safety principles.
- Proficiency in Microsoft Office applications.
- Ability to prioritise multiple tasks and work independently.
- Experience within a commercial office environment.
- IOSH Working Safely or equivalent qualification.
- Knowledge of service charge management.
- Understanding of building compliance requirements.
- Experience working with CAFM or property management systems.
- IWFM qualification or willingness to study towards one.
Skills
- Organisational skills
- Administrative skills
- Communication skills
- Relationship-building skills
- Customer service
- Proactive approach
- Health and safety principles
- Microsoft Office proficiency
- Prioritisation
- Independent work
- Contractor management
- Financial administration
- Sustainability initiatives
Location
- City of London
Work Type
- Full-time
Experience Level
- Entry-level
- Mid-level
Education Level
- IOSH Working Safely or equivalent
- IWFM qualification or willingness to study
Benefits
- Structured career progression
- Learning opportunities
- Professional qualifications
- Internal mobility
- Competitive benefits
- Flexible working approaches
- Paid volunteering days
About the Company
- Colliers (NASDAQ, TSX: CIGI) is a global diversified professional services and investment management company operating through three industry-leading businesses: Commercial Real Estate, Engineering and Investment Management.
- With greater than a 30-year track record of consistent growth and strong recurring cash flows, we scale complementary, high-value businesses that provide essential services across the full asset lifecycle.
- Our unique partnership philosophy empowers exceptional leaders, preserves our entrepreneurial culture, and ensures meaningful inside ownership – driving strong alignment and sustained value creation for our shareholders.
- With $6 billion in annual revenues, 28,000 professionals, and $110 billion in assets under management, Colliers is committed to accelerating the success of our clients, investors, and people worldwide.
- Learn more at corporate.colliers.com.
Equal Opportunity
- The business actively promotes an inclusive culture where different perspectives are valued and encouraged.