Executive Assistant to the Office of the Chief Medical Officer
Sydney Adventist Hospital · AU
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About the Role
Join NSW's largest private hospital and champion smarter ways of working through technology, collaboration, and innovation. Work directly with the Chief Medical Officer in a trusted Executive Assistant role, supporting key medical leadership initiatives and priorities.
Responsibilities
- Coordinate key meetings, agendas, papers, minutes and follow-up actions for key medical governance committees.
- Support doctor engagement communications including newsletters, memos and updates.
- Assist with medico-legal and complaints processes, including preparing correspondence and legal liaison.
- Track actions, timelines and deliverables across multiple priorities.
- Identify and implement process improvements to enhance administrative efficiency.
- Support a digitally enabled executive office using Microsoft Teams, SharePoint and emerging AI tools.
Requirements
- Previous experience in a similar administrative role, ideally within healthcare or a complex environment.
- Strong written communication and stakeholder engagement skills including confidence communicating with senior clinicians and executives.
- Excellent organisational skills and attention to detail.
- Confidence using Microsoft Office, Teams, SharePoint and other digital platforms.
- Interest in AI and technology-driven process improvement.
- Flexibility to attend occasional evening committee meetings.
Skills
- Microsoft Teams
- SharePoint
- AI tools
- Microsoft Office
Location
- On-site
Work Type
- Full-time
Experience Level
- Experienced professional
- Senior Administrator
Benefits
- Salary packaging (of up to $9,010 per FBT year)
- Up to 14 weeks paid parental leave
- An additional leave day between Christmas and New Year each year
- Discounted gym membership for you and your family, using Fitness Passport
- Discounted amenities including numerous cafés, gift shop, florist, pharmacy and hairdresser
About the Company
- Sydney Adventist Hospital (the San) is NSW's largest private hospital.
- Founded in 1903, it is proudly faith-based with a history of industry pioneering in research and patient care.
- As a not-for-profit, it reinvests in cutting-edge technology and facilities.
- It serves over 2400+ staff members and the community.