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About the Role
The Project Coordinator provides coordination, administration, documentation, and reporting support for enterprise projects and initiatives within Flair's Enterprise PMO. This role supports the day-to-day coordination of project activities, maintains project information, tracks milestones, and ensures documentation and reporting are current and organized.
Responsibilities
- Support the development and maintenance of project plans, schedules, milestone trackers, RACI matrices, action logs, risk and issue registers, decision logs, and other project documentation.
- Maintain current project information within approved project management systems, dashboards, trackers, and shared repositories.
- Track project actions, deliverables, milestones, risks, issues, dependencies, decisions, and due dates, ensuring owners and required follow-ups are documented.
- Maintain organized project files and records, including approvals, decisions, and supporting documentation.
- Coordinate project meetings, kickoffs, working sessions, status reviews, and readiness meetings, including scheduling, agendas, meeting materials, and action follow-up.
- Follow up with project and workstream owners on outstanding actions, deliverables, status updates, and upcoming milestones.
- Coordinate project information and updates between project teams, business stakeholders, vendors, and the Enterprise PMO.
- Support project readiness and implementation activities, including checklists, stakeholder coordination, communications, and transition tracking.
- Prepare project status reports, dashboards, portfolio summaries, presentations, and other reporting materials for the Enterprise PMO and leadership.
- Identify overdue deliverables, emerging risks, issues, or dependencies and escalate items requiring attention to the Manager, Enterprise PMO.
- Support project governance requirements, including stage-gate preparation, approvals tracking, change documentation, document control, and project closeout.
- Collect project metrics, lessons learned, and performance information to support PMO reporting and continuous improvement.
- Support the maintenance and improvement of Enterprise PMO templates, tools, processes, and standards.
- Perform other duties and responsibilities as assigned.
Requirements
- Clear criminal record check and satisfactory references.
- Must be legally eligible to work in Canada without restriction.
Skills
- Strong organizational and prioritization skills with the ability to manage multiple project activities, trackers, documents, deadlines, and follow-ups.
- Strong attention to detail when maintaining project information, documentation, and reporting.
- Proficiency in Microsoft 365, including Excel, PowerPoint, Word, Teams, and SharePoint.
- Strong written and verbal communication skills with the ability to prepare clear status updates, meeting materials, and project documentation.
- Ability to work effectively with cross-functional stakeholders and coordinate information and follow-ups across multiple teams.
- Ability to work independently on assigned responsibilities while contributing effectively within a project team.
- Ability to identify risks, issues, delays, and overdue actions and escalate them to the appropriate project lead or Manager, Enterprise PMO.
- Ability to adapt to changing priorities and manage competing project requirements and deadlines.
Location
- Calgary, AB (YYC)
- Toronto, ON (YYZ)
Work Type
- On-site
Experience Level
- Minimum of 2–3 years of experience in project coordination, project administration, PMO support, or a related role.
- Experience supporting projects through multiple stages of the project lifecycle, including planning, implementation, and closeout.
- Experience maintaining project plans, schedules, action logs, risk and issue registers, decision logs, and other project documentation.
- Experience coordinating project meetings, tracking deliverables and milestones, and following up with project or workstream owners.
- Experience preparing project status reports, dashboards, presentations, and other project reporting.
- Experience working with project management systems, shared repositories, and collaboration tools.
- Experience supporting project governance, approvals, change documentation, and document control.
- Experience coordinating with multiple cross-functional stakeholders in a structured business environment.
- Experience within an airline, travel, or other operational environment is considered an asset.
Education Level
- Diploma or degree in Business Administration, Project Management, or a related field, or equivalent combination of education and experience.
- CAPM (Certified Associate in Project Management) or equivalent is an asset.
Salary/Compensations
- A salary that reflects your experience and contributions.
Benefits
- Competitive medical and dental coverage
- Disability insurance
- Life insurance
- Employee & family assistance program
- Pension plan with employer-matched contributions
- Free and discounted flights for you and your travel companions.
About the Company
- Flair Airlines is committed to making air travel affordable for everyone and is Canada's most reliable airline, offering real value.
- The company is expanding its network, increasing flight frequencies, and introducing more services.
- Flair Airlines prioritizes its teams by cultivating a supportive, collaborative work environment filled with opportunities for growth.
- The company is dedicated to fostering a workplace where leaders thrive, innovation flourishes, and every team member feels valued and empowered.
Equal Opportunity
- Flair is committed to building an inclusive, equal, and accessible workplace that welcomes diverse talent.
- Encourages candidates from all backgrounds to apply.
- Offers accommodation during the selection process.