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About the Role
Responsible for administrative support duties in the CAIS Lower School, managing administrative functions, supporting the Lower School Director, and coordinating Lower School events.
Responsibilities
- Ensure classes are covered in the event of teacher absenteeism, potentially substituting and covering collateral duties.
- Notify families of excessive absences or tardies.
- Coordinate and co-coordinate events such as Back to School Night, Outdoor Education, parent-teacher conferences, Halloween Parade, Photo Day, Thanksgiving luncheon, and 5th Grade Promotion.
- Select catering companies, coordinate with facilities and IT for event needs, monitor event timelines, send invitations, and manage RSVP lists.
- Schedule meetings, conferences, and appointments for lower school faculty and Director.
- Maintain the Division Director's calendar and reserve meeting sites.
- Act as registrar, maintaining cumulative student folders, ensuring organization and security.
- Download and send transcripts and progress reports.
- Purchase materials and supplies according to purchasing procedures.
- Facilitate processes such as hiring and recruitment, and safety drills.
- Maintain and update standard operating protocols.
- Perform additional duties as requested by the Lower School Director.
Requirements
- 2-3 years of administrative/clerical work experience.
- Technical/computer skills as required for job performance.
- Initial and continued tuberculosis clearance.
- Initial and continued criminal background clearance by DOJ and FBI.
Skills
- Class coverage
- Attendance notification
- Event coordination
- Catering selection
- Scheduling
- Calendar management
- Registrar duties
- Transcript and progress report management
- Purchasing
- Process facilitation
- Protocol maintenance
- MS Office Suite proficiency
- Google Applications proficiency
- Mac basics proficiency
- Customer service
- Confidentiality
- Oral and written communication
- Interpersonal skills
- Time management
- Organizational skills
- Multitasking
- Attention to detail
- Planning capabilities
Location
- San Francisco, CA 94132
Work Type
- Full Time
Experience Level
- 2-3 years
Education Level
- Associate's degree or Bachelor's degree (desired)
Salary/Compensations
- $28.00 - $34.00 Hourly
About the Company
- CAIS Lower School