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About the Role
Vanderlande is a global market leader in airport baggage handling systems. The Information Management team supports project delivery by managing handover and project documentation, maintaining document control, and coordinating documentation across customer databases and document control platforms. This role ensures the effective management, control, and handover of project information and documentation throughout the project lifecycle.
Responsibilities
- Support project teams in the creation, maintenance, and updating of project documentation using approved templates, processes, and information management systems.
- Manage document review, approval, and release workflows across Vanderlande and client document management systems.
- Ensure project documentation is accurately controlled, version managed and maintained throughout the project lifecycle.
- Monitor document status and progress, ensuring deadlines for submissions and reviews are achieved.
- Ensure project documentation is accurate, complete, and fit for purpose.
- Coordinate the preparation and delivery of project handover documentation.
- Ensure all project records are complete, accurate, and archived in accordance with company requirements.
- Facilitate the consolidation and retention of project records for future reference and audit purposes.
- Liaise with Project Managers, Engineering Project Leaders, Engineers, Commercial teams, Planning teams, Integration Managers, suppliers, subcontractors, and clients.
- Coordinate the collection, review, and submission of supplier and subcontractor documentation.
- Interface with client information management teams to ensure smooth transfer and acceptance of project documentation.
Requirements
- Previous experience in Information Management, Document Control, Project Coordination, or a related discipline.
- Experience managing data and information within a Common Data Environment (Aconex, Forma, M-files, SharePoint, Autodesk Forma).
- Experience managing technical or engineering documentation in a project environment.
- Proven ability to maintain document control processes.
- Excellent communication skills.
- High level of IT proficiency.
- Self-motivated and capable of working independently.
- Ability to manage multiple priorities and meet deadlines.
- Experience working within engineering, infrastructure, construction, airport, automation, or manufacturing environments.
- Knowledge of project handover requirements and lifecycle information management.
- Good understanding of CDM regulations, technical documentation, BIM delivery, and operational information requirements.
Skills
- Information Management
- Document Control
- Project Coordination
- Common Data Environment (Aconex, Forma, M-files, SharePoint, Autodesk Forma)
- Technical documentation management
- Document control processes
- Communication skills
- IT proficiency
- Self-motivation
- Ability to work independently
- Managing multiple priorities
- Meeting deadlines
- CDM regulations
- BIM delivery
- Operational information requirements
Location
- London – Heathrow
Work Type
- Permanent
Experience Level
- Previous experience in Information Management, Document Control, Project Coordination, or a related discipline
- Experience managing data and information within a Common Data Environment (Aconex, Forma, M-files, SharePoint, Autodesk Forma)
- Experience managing technical or engineering documentation in a project environment.
- Experience working within engineering, infrastructure, construction, airport, automation, or manufacturing environments.
Education Level
- Bachelor's degree or equivalent qualification in Business Administration, Engineering, Information Management, Project Management, or a related discipline
Benefits
- 28 days annual leave (excluding public holidays)
- Aviva Medical Cover
- YuLife – Wellbeing membership with fast access to GP appointments, promotion of health and wellbeing along with daily quests to gain Yucoins that can be swapped for shopping vouchers
- Challenging work environment with lots of opportunities of career progression.
- Cycle to work scheme
- Yellow Nest is a salary exchange scheme that reduces childcare costs for parents and employers
- Pension with Aviva
- Access to Achievers an award-winning recognition platform that inspires to recognise your coworkers Where points are awarded that can be exchanged for a range of goods and discounts.
About the Company
- Vanderlande is the global market leader in airport baggage handling systems.
Equal Opportunity
- Vanderlande is an equal opportunity/affirmative action employer. Qualified applicants will be considered without regards to race, religion, color, national origin, gender, sexual orientation, age marital status or disability status. If you feel there is a barrier that potentially prevents you from applying, we are always happy to discuss or explore, any reasonable adjustments can be made to support your application.