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About the Role
The Project Assistant supports attorneys and legal professionals in the Finance & Banking practice group, focusing on learning procedures, supporting daily operations, and ensuring efficient service delivery. This role requires meeting an annual billable hour requirement.
Responsibilities
- Assist with preparing, submitting, and tracking UCC filings and searches, and obtaining/distributing confirmations and file copies.
- Assist with preparing and submitting financing statements and post closings.
- Assist with ordering and reviewing post-closing searches, closing checklists, ancillary documents, and consistency letters.
- Assist with preparing closing packages and performing quality-check reviews.
- Assist with compiling and transmitting signature packets via DocuSign.
- Assist with reviewing insurance certificates and subscription agreements.
- Assist with ordering and reviewing lien searches and drafting lien search charts.
- Assist with ordering and reviewing good standing certificates and articles of incorporation.
- Assist with conducting judgment, tax, and litigation searches.
- Assist legal support professionals with reviewing prebills, drafting and tracking invoice status, opening new matters, and submitting vendor invoices for payment.
- Maintain organized records, calendars, tickler systems, and trackers in firm databases and document management systems.
- Follow established procedures, workflows, and deadlines.
- Provide coverage and support for other team members as needed.
- Accurately track and record client-billable time to meet minimum billable hour requirements.
- Maintain strict confidentiality of all firm and client information.
Requirements
- Familiarity with UCC filings and searches, with a willingness to develop deep proficiency.
- Strong attention to detail, organizational skills, and follow-through.
- Ability to manage multiple tasks and competing priorities under supervision.
- Clear and professional written, verbal, and interpersonal communication skills.
- Responsive client-service mindset and sound professional judgment.
- Ability to work effectively in a team environment.
- Proactively seek guidance when appropriate and escalate questions or issues as needed.
- Demonstrated commitment to confidentiality, regulatory compliance, and adherence to firm policies and procedures.
- Ability to work efficiently both independently and collaboratively.
- Ability to perform effectively across remote, hybrid, and in-office work environments.
- Ability to quickly learn and effectively utilize firm systems and technology platforms, including iManage and Intapp.
Skills
- UCC filings
- UCC searches
- DocuSign
- Microsoft Office Suite (Word, Excel, Outlook, Teams)
- iManage
- Intapp
- SimplyAgree
Location
- Remote
- Hybrid
- In-office
Work Type
- Hybrid
Experience Level
- Minimum two (2) years of experience in a law firm, corporate services, or professional services environment beneficial.
Education Level
- Bachelor’s degree or a combination of education, training, and experience that demonstrates the ability to perform the essential duties of the position.
Salary/Compensations
- $43,000.00 - $75,000.00
About the Company
- The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com.
Equal Opportunity
- Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.