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About the Role
The AVP, Director of Legal Operations will drive the efficiency, organization, and scalability of Vantage's Legal function. This role manages legal operations, knowledge management, vendor and law firm administration, budgeting and reporting, legal technology platforms, and department-wide project management. It is ideal for a proactive, resourceful professional who thrives in a fast-paced, growth-oriented environment and enjoys building scalable solutions.
Responsibilities
- Maintain a strategic knowledge management plan for the Legal department, including processes, procedures, and best practices for document storage and knowledge asset management.
- Implement and maintain processes, procedures, and best practices for law firm and third-party management, including billing.
- Assist with preparation and monitoring of the annual legal and compliance budget, financial planning and reporting, and legal bill processing.
- Assist with the implementation of an e-billing system.
- Provide support, monitoring, and tracking for legal and compliance requirements and filings.
- Provide support for tracking and logging commercial and contractual obligations, including NDAs and vendor contracts.
- Coordinate collection and reporting of quarterly legal vendor accruals.
- Coordinate department meetings and logistics for legal offsites.
- Complete ad-hoc and special projects as requested.
- Assist in efforts to improve current processes and identify new processes, technology system enhancements, and shared best practices.
- Implement and manage department metrics, benchmarking, and reporting.
- Design impactful department communications using formats such as PowerPoint slides, Quick Reference Guides, SharePoint sites, and emails.
- Design methods to ensure efficient project management for various team initiatives.
- Assist with the selection and administration of legal technology platforms, including conducting RFPs and creating vendor evaluation scorecards.
Requirements
- Bachelor’s degree or equivalent professional experience required.
- 7-10 years of legal operations experience required.
- Excellent judgment and ability to handle sensitive and confidential information.
- Superior teamwork skills.
- Expertise in legal knowledge management, e-billing platforms, process improvement, and project management concepts, solutions, and services.
- Ownership of quality work product and timely product delivery.
- Ability to work independently and prioritize effectively.
- Experience developing strategic or departmental planning materials that require consensus gathering from multiple constituents.
- Ability to interact with all levels of employees and stakeholders.
- Ability to communicate complex concepts simply, clearly, and effectively.
- Ability to process and adapt to change in a rapid growth company environment.
- Curiosity, thriftiness, and resourcefulness are expected.
Skills
- Legal knowledge management
- E-billing platforms
- Process improvement
- Project management
Location
- New York City Office (Hybrid)
Work Type
- Hybrid
Experience Level
- 7-10 years
Education Level
- Bachelor's degree or equivalent professional experience
Salary/Compensations
- $150,000 - $185,000
Benefits
- Performance-based bonus potential
- Strong health & welfare benefits
- Retirement plans with company match
- Competitive time off plans
- Highly flexible work environment
About the Company
- Vantage Group Holdings Ltd. (Vantage) was established in late 2020 as a re/insurance partner designed for the future.
- Driven by relentless curiosity, our team of trusted experts provides a fresh perspective on our clients’ risks.
- Vantage provides specialty re/insurance through its operating subsidiaries in Bermuda and the U.S.
- Vantage has approximately 365 colleagues in both the United States and Bermuda.
- We have offices in Chicago, IL, Norwalk, CT, West Hartford, CT, Washington, DC, Boston, MA, New York, NY, Atlanta, GA and Hamilton, Bermuda.
- We are a highly geographically diverse workforce with colleagues based in 35 states and counting.
- We fully support work flexibility including remote and hybrid work arrangements.