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About the Role
The Onboarding Specialist ensures a seamless transition for candidates during the onboarding process by managing onboarding documents and ensuring timely and accurate background checks.
Responsibilities
- Processes background checks for all new hires, including registration for fingerprinting and submission of required checks (SEL, SCR, MHL).
- Reviews onboarding packets for completeness and accuracy, ensuring compliance with local, state, and federal laws.
- Enters new hire information into the Paycom system and updates compliance status in governmental agency portals.
- Compiles and uploads new hire documentation (application, diplomas, licenses, certifications, ID cards) into the Paycom system.
- Completes I-9 Employment Eligibility Verification within three days of the new hire's start date.
- Maintains open communication with hiring managers, providing regular updates on new hire onboarding status.
- Processes and distributes new employee identification cards.
- Assists with New Hire Orientation, including room reservations, material preparation, and document collection.
- Utilizes the New Hire Checklist to verify document completion, background check clearances, and data entry verifications.
- Conducts Fair Chance Act Analysis and Safety Assessment as needed, with assistance from recruiters and the Director.
- Performs other job-related duties as assigned.
Requirements
- High school diploma or equivalent.
- 2 years of onboarding experience.
- Valid NYS ID required.
- Ability to work in a team and take initiative.
- Maintain flexibility and creatively solve problems.
- Personable.
- Builds and maintains good rapport with hiring managers across all programs.
Skills
- Strong interpersonal and communication skills.
- Excellent follow-up and customer service skills.
- Strong organizational skills.
- Assertive.
- Able to work independently and collaboratively.
- Ability to manage time effectively and determine priorities.
- Scheduling and logistics skills.
- Strong attention to details.
- Strong knowledge and familiarity with conducting and following up on various background checks.
- Knowledge of onboarding practices, employment laws, and compliance standards.
- Highly efficient using HRIS systems and office applications.
- Microsoft Office365.
- Excel.
- Applicant Tracking System.
- Job Boards.
- Paycom (a plus).
Location
- BROOKLYN, NY 11201
Work Type
- Full-Time
- Onsite
Experience Level
- 2 years of onboarding experience
Education Level
- High School Diploma or Equivalent
- Bachelor's degree from four-year college or equivalent preferred
Salary/Compensations
- $66,300.00 - $70,000.00
Benefits
- Rewarding Work in a team environment.
- Paid vacation, sick, personal days, and holidays.
- 403(B) retirement plans with employer contribution.
- Health, dental, vision and life insurance.
- Employee Assistance Program (EAP).
- Flexible spending account (Dependent Care, Medical, Parking, and Transit).
- Employee Appreciation Programs and Events.
- Tuition Assistance Program.
- Professional Development opportunities.
- Wellhub Discount.
- Verizon Wireless Discount.
- BJs Membership discount.
- Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more.
About the Company
- For over one hundred years, HeartShare has dedicated itself to improving the lives of people needing special services and support.
- The HeartShare team, now 2,100 employees and growing, helps individuals develop to their fullest potential and lead meaningful and enriched lives.
- HeartShare Human Services of New York nurtures and empowers children and adults with intellectual and developmental disabilities.
Equal Opportunity
- HeartShare is an Equal Opportunity Employer (EOE).
- If you need to request accommodation during the recruiting process, please reach out to Leaves@heartshare.org.