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About the Role
The Brennan Center seeks an energetic, motivated, and organized Special Assistant to join its high-performing Development department. This position's primary role is to provide administrative support and project coordination that ensure smooth and efficient day-to-day functioning and help the team reach its ambitious fundraising goals. We seek a detail-oriented professional who is talented at overseeing administrative and operational tasks and systems while improving and scaling them to best meet the needs of a dynamic and growing team. This is a two-year term limited position.
Responsibilities
- Oversee the department’s calendar: schedule team meetings, organize agendas for recurring check-ins, and ensure prompt follow-up on action items
- Manage the Vice President’s and Managing Director’s schedules and expense reports; provide similar support to other Development leaders and staff as needed
- Maintain team-wide materials and resources, including up-to-date filing of documents and ongoing organization of information
- Serve as the primary point of contact for inquiries and requests to and from other Brennan Center teams, including Programs, Finance, and Communications
- Organize team-building events, social outings, and special celebrations, ensuring that expenditures are aligned with budget
- Provide general administrative and program support, including but not limited to donor research, vendor management, mailings, office supply management, travel logistics, database updates, and responding to routine inquiries from donors
- Manage twice-weekly working meetings with the Center’s President and CEO to facilitate donor outreach, requiring coordination with Development and Office of the President, building agendas, keeping meetings on track, editing and proofreading written material, and shepherding content through review by multiple stakeholders
- Participate in the planning and production of donor events – ranging from intimate gatherings and mid-size “friendraisers” to a 500+ person annual gala – as well as several fundraising trips annually, with a focus on coordination and ensuring efficient flow of information across the Development teams
- Partner with the Managing Director and other staff to advance team-wide projects and priorities, such as the annual report, system improvements, and new initiatives
Requirements
- Bachelor’s degree or equivalent experience required
- Minimum of 2-3 years of full-time, professional experience; applicants with more extensive administrative experience will be considered and are encouraged to apply
- Impeccable organization and attention to detail; ability to prioritize and execute multiple projects and meet deadlines in a high-stakes, fast-paced environment
- Strong sense of teamwork, including facility collaborating with staff and leadership at all levels and the ability to respond productively to direction and feedback
- A high degree of professionalism, discretion, and judgment, especially when handling sensitive donor information
- Excellent active listening, written, and verbal communication skills
- Demonstrated ability to take ownership of work and be proactive, anticipating needs and roadblocks
- Commitment to diversity, equity, and inclusion
- Alignment with the Brennan Center’s mission, work, and core values
Skills
- Microsoft Office suite
- Salesforce
- Asana
- Zoom
- Concur
Location
- New York City
Work Type
- In-office 4 days/week (Monday through Thursday)
- Occasional in-person work on Fridays
- Occasional support for early morning, evening, or weekend events
Experience Level
- 2-3 years of full-time, professional experience
Education Level
- Bachelor's degree or equivalent experience
Salary/Compensations
- $62,500 - $66,000 (minimum years of experience)
- Up to $77,000 (years of experience above the minimum)
Benefits
- Generous time off program
- 401k plan
- Comprehensive health insurance (medical, dental, and vision)
- Wellness and office perks
About the Company
- The Brennan Center for Justice at NYU School of Law is a nonpartisan law and policy institute that seeks to improve the systems of democracy and justice in the United States.
- We work to hold our political institutions and laws accountable to the twin American ideals of democracy and equal justice for all.
- The Brennan Center’s work ranges from voting rights to campaign finance reform, from ending mass incarceration to preserving constitutional protections in national security policies.
- Part think tank, part advocacy group, part cutting-edge communications hub, we start with rigorous research. We craft innovative policies. And we fight for them — in Congress and the states, in the courts, and in the court of public opinion.
- The Development department is responsible for building and sustaining the philanthropic partnerships that enable the Brennan Center to operate effectively and nimbly.
- The Brennan Center entirely relies on private philanthropy; it receives no funding from NYU or the government.
- The Development team has raised an average of $60 million in operating revenues over the past five years.
- It is organized around three main portfolios: major individual donors and families; small and midlevel donors; and institutional foundations and corporations.
- The team also organizes an annual fundraising gala, the Brennan Legacy Awards Dinner.
Equal Opportunity
- The Brennan Center for Justice is committed to a workplace based on equal opportunity and a strong belief in the increased effectiveness that comes from a diverse workforce.
- Employment decisions are made without regard to race, ethnicity, gender identity, socioeconomic identity, sexual orientation, national origin, previous incarceration, disability, military veteran/status, or any other basis prohibited by applicable law.
- To this end, we welcome all qualified applicants to apply.