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About the Role
This role provides administrative support to the Office Administrator, Operations Supervisor, and Legal Assistant Manager(s), acting as a central communication hub and supporting various administrative tasks, special projects, and events within a top U.S. law firm.
Responsibilities
- Provide administrative support to the Office Administrator, Operations Supervisor, and Legal Assistant Manager(s).
- Process various administrative matters, type correspondence, and manage calendars.
- Send meeting invitations and take meeting notes.
- Send reminders and keep track of vendor documents and contract terms.
- Assist with special projects and events.
- Act as a central communication and information hub for the office management team.
- Attend administrative meetings, record notes, and circulate them.
- Coordinate public transportation monthly passes.
- Organize and coordinate vendor programs, including staff coaching and internships.
- Maintain and track office credit card charges, reconcile them, and prepare expense reports.
- Partner with legal staff and recruiting teams for onboarding coordination, including orientation schedules and office setups for new hires.
- Serve as a liaison for building management and office vendors, submitting invoices for payment.
- Maintain and update internal directories, floor plans, and contact lists.
- Assist with planning and execution of office projects and programs, including IT rollouts, client events, and professional development initiatives.
- Track spending for department budgets, including business development, client entertainment, and travel.
Requirements
- High level of confidentiality.
- Solutions-driven and can-do attitude.
- High level of emotional intelligence and ability to adapt to different personalities.
- Approachable and friendly demeanor.
- Helpful attitude with a high level of customer service focus.
- Creative thinking with the ability to collaborate with others.
- Ability to organize assignments, work under pressure, and meet deadlines.
- Ability to communicate effectively and professionally with lawyers, managers, and staff.
- High attention to detail and excellent organization skills.
- Ability to communicate clearly and work independently with minimal supervision.
Skills
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- All MS Office products (preferred)
- Accounting experience (preferred)
- Legal marketing experience (preferred)
- Experience in a professional services organization (a plus)
Location
- San Francisco, California
Work Type
- Hybrid
- Full-time
Experience Level
- 3+ years of administrative assistant or similar experience preferred
Salary/Compensations
- $72,000 to $83,000 ($36.92 to $42.56 hourly)
Benefits
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
- Health insurance with an optional HSA
- Long term disability
- Telemedicine and virtual short term solution based counseling services
- Life insurance
- Healthcare and Dependent Care Flexible Spending Accounts
- Subsidized backup care and caregiving resources
- 401(k)
- Vacation
- Sick time
- Employee assistance program
- Voluntary accident insurance
- Voluntary life
- Voluntary disability
- Voluntary long term care
- Pet insurance
- Commuter and Transit programs
About the Company
- Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide.
- We are relentlessly committed to client service.
- Client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
Equal Opportunity
- Davis Wright Tremaine LLP fosters a culture where all talented individuals—including those who are traditionally underrepresented in the legal profession—can have, and can see, paths to success.
- Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement.
- Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons.